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Accounts Receivable Invoicing Specialist
Position Summary:
The Accounting Team –the Invoicing Specialist position is responsible for processing accounts receivable (AR), daily invoicing for shipments from PPC, and outsourcing suppliers, processing customer returns, processing AR and AP plate invoices, for multiple locations. Reconciliation of customer agings.
Responsibilities and Duties:
This job description and performance standard document has been prepared as a guide to ensure better communication and understanding. All responsibilities, however, have not been included, nor could they be. Your Supervisor/Manager may from time to time ask you to perform other related duties not specifically included in this description. Likewise, this description will be revised when required to meet current business needs.
- Daily invoicing to customers for shipments from the previous day.
- Process credits to customers for returned material.
- Process daily and monthly AR and AP plate and subcontract invoices.
- Account reconciliation of customer website receivables to AR aging.
- Subcontract Inventory (Reconciling Monthly)
- Prepares month-end and other accounting reports as necessary.
- Month end close tasks
- Additional reporting/requests as needed
- Front desk coverage as needed
- Identifies, pursues, implements, and documents cost savings and improvement initiatives.
- Possesses strong organization skills and able to produce accurate paperwork.
- Other duties may be assigned and are required as part of the essential functions of the position.
Skills and Qualifications:
- Action-oriented, assertive, and diplomatic in order to get things done on time. This position requires multi-tasking and an individual who enjoys working with a sense of urgency and is capable of creative problem-solving.
- Detailed in doing required paperwork and computer inputs with a high degree of accuracy. Able to read and write in English.
- Ability to participate as a team member with consensus decision-making.
- Experience with business operating systems and knowledge of Windows Computing programs a must with some degree of proficiency (prefer Excel, Word, Outlook).
- 1-5 years of invoicing/billing experience is preferable.
Working Conditions and/or Physical Requirements:
- Must be able to consistently produce high-quality work in a fast-paced production environment.
- Must be able to identify, prioritize, and meet multiple expectations for area of responsibility.
- Must be excellent at verbal communication.
- Must have the ability to work at computer with previous computing expertise.
- Must maintain a professional appearance and demeanor.
- Reasonable accommodations may be made to enable individuals with disabilities in order to perform the essential functions.
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