Accounts Receivable Specialist

Discover Mintz Group

Mintz Group is an integrated risk advisory and disputes consultancy with a unified mission to keep its clients on the right side of history. For more than 30 years, Mintz Group has gathered and analyzed information for corporations, law firms, investment firms, charitable foundations, sovereign entities, and other organizations, to help them assess risks, protect reputations, and win disputes. With offices in 12 cities worldwide, Mintz Group has supported clients across more than 130 countries.

Why Join Us?

• Global Impact: Work with a firm that conducts over 10,000 investigations annually, making a significant impact on a global scale.
• Expert Team: Join a team of professionals who are leaders in the field, bringing together diverse expertise across industries.
• Growth Opportunities: Be part of a dynamic environment that offers continuous learning and career advancement opportunities.
• Innovative Culture: Thrive in a culture that encourages innovation, excellence, and collaboration, ensuring that we stay ahead in the industry.

Be part of a firm that is dedicated to delivering factual, reliable, and actionable intelligence, contributing to the success and security of our clients.

The Role's Mission

The Accounts Receivable Billing Specialist ensures accurate and timely billing cash application and collections while maintaining compliance with financial regulations and company policies. NetSuite expertise is required for daily work across invoicing cash application reporting and AR controls. This role is essential in optimizing cash flow reducing discrepancies and building strong client relationships.

Working closely with the finance team the Accounts Receivable Billing Specialist will support financial reporting contribute to process improvements and help maintain the efficiency and integrity of financial operations. This position requires strong attention to detail responsiveness to internal teams and clients and excellent organizational skills. Advanced Excel skills are essential for analyzing financial data reconciling accounts and improving financial processes.

Key Responsibilities:

Billing and Cash Applications

• Enter and process invoices accurately in NetSuite
• Set up and maintain billing schedules purchase orders and rate cards aligned to contract terms in NetSuite
• Apply cash accurately to customer accounts in NetSuite research unapplied cash and resolve misapplied payments in a timely manner

Collections and Client Communication

• Monitor the AR aging and conduct proactive collections outreach with a professional client experience
• Resolve billing disputes credit memos short pays and chargebacks in partnership with internal stakeholders
• Document collection activities and next steps to ensure clear action tracking

Financial Analysis and Compliance

• Prepare AR aging and DSO reports and provide variance analysis using NetSuite and Excel
• Assist in preparing and maintaining the 13-week cash flow forecast with reliable AR inputs
• Support external audits by preparing AR related records and responding to auditor inquiries

Reconciliation and Customer Account Management

• Reconcile customer accounts and statements and resolve discrepancies efficiently
• Maintain accurate customer master data including tax documents and portal requirements
• Own timely and accurate creation of new customer records in NetSuite

Operational and Process Optimization

• Assist the AR Manager and Director of Finance Operations with account reconciliations and analysis
• Identify and implement process improvements that enhance billing cash application and collections efficiency and accuracy in NetSuite and Excel
• Ensure adherence to financial controls and company policies
• Maintain organized financial records to support financial reporting and audit compliance

Employee and Intercompany Transactions

• Record intercompany receivables and ensure accurate eliminations and reconciliations
• Coordinate with operations and project teams to align time and expense billing with contract terms

Results We Expect in the First Year

• Achieve full competency in NetSuite workflows for billing cash application reporting and reconciliations
• Maintain high accuracy in invoicing cash application and reconciliations
• Contribute to improving the AR process by identifying efficiency opportunities
• Support the 13-week cash flow forecasting process with reliable AR data input

• Competitive Salary: $65,000-80,000
• Discretionary Bonus
• Flexible Time Off Policy
• Health Benefits: Comprehensive medical, dental, and vision coverage
• Retirement Savings: 401k plan with employer match
• Parental Leave
• Hybrid working environment: Candidates must reside in or near New York City, Washington DC, Denver or remote in OH, IL, TX or FL
• Life Insurance: Company sponsored basic life and AD and D insurance
• Additional Benefits: Flexible spending accounts FSAs Transit and Parking

Why You'll Love Working With Us

We offer competitive benefits in all our locations, including comprehensive medical coverage, parental leave and a generous PTO policy to support your well-being.

Our Commitments As An Employer

Mintz Group is committed to providing equal employment opportunities to all individuals. We do not discriminate against any applicant or employee based on gender, transgender status, race, color, religion, marital status, pregnancy, national or ethnic origin, ancestry, citizenship, sexual orientation, age, veteran status, genetic information, mental or physical disability (unless such disability is a bona fide occupational qualification), gender identity or expression, or any other characteristic protected by federal, state, or local law. Our policy of equal employment opportunity applies to all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training opportunities, termination, wage and salary administration, and the application of benefit plans and company policies.