Admin and Finance Assistant

Job Title: Admin & Finance Assistant

Location: Islamabad (Office-Based, In-Person)

Job Type: Full-Time

About the Role:

We are seeking an Admin & Finance Officer to manage day-to-day administration, procurement, and finance support operations. This role covers purchasing and supplier coordination, client quotations, office administration, records management, and finance-related follow-ups including payments, tax coordination, and statutory filings.

The ideal candidate is organized, detail-oriented, and comfortable juggling multiple responsibilities across admin, procurement, and finance functions.

What You'll Do (Procurement & Client Side):

• Manage purchasing activities, office supplies, and internal purchase requisitions
• Coordinate with suppliers to schedule deliveries and resolve shortages or delays
• Evaluate suppliers and verify quotations and bills against purchase orders
• Inspect incoming shipments for accuracy and specification compliance
• Prepare and submit client quotations, handle follow-ups and inquiries
• Review tender cuttings and manage store/spare parts inquiries

What You'll Do (Admin & Finance Side):

• Maintain office equipment and support staff with device-related issues
• Manage attendance system, telephone operations, mail handling, and courier billing
• Handle certification renewals (SECP, ICCI, etc.), visa matters, and delegate arrangements
• Follow up with clients on outstanding payments and receivables
• Coordinate with the tax department and ensure timely statutory filings
• Prepare claims sheets and collect tax challans/withholding certificates from third parties
• Maintain records and submit daily activity reports, meeting minutes, and memos

Qualifications:

• Bachelor's degree in Business Administration, Commerce, Finance, or a related field
• 1–2 years of experience in admin and finance roles preferred

Ideal Candidate:

• Organized and detail-oriented with strong multitasking ability
• Good communication skills for client and supplier coordination
• Proficient in Excel, Word, and email correspondence
• Familiarity with basic tax/finance documentation is a plus
• Trustworthy in handling confidential records and financial documents

What We Offer:

• Competitive salary
• Professional growth in admin and finance operations
• Exposure to procurement, tax, and corporate compliance work

Pay: Rs30,000.00 - Rs60,000.00 per month

Work Location: In person