Admin Assistant

Job Profile: Admin Assistant

Position Title:

Admin Assistant

Location:

Dubai

Position Summary:

The Assistant Admin will provide comprehensive support to the General Manager in daily operations, decision-making, and business development activities. The role will also be responsible for handling administrative tasks to ensure smooth office operations, effective coordination among departments, and compliance with company policies and procedures.

Key Responsibilities:

1. Executive Assistance to General Manager

• Act as the point of contact between the General Manager and internal/external stakeholders.
• Manage GM’s calendar, schedule meetings, appointments, and travel arrangements.
• Draft, review, and prepare correspondence, reports, and presentations.
• Support the GM in project follow-ups, tracking deadlines, and ensuring timely execution.
• Handle confidential and sensitive information with discretion.

2. Administrative Management

• Supervise day-to-day office administration including procurement of office supplies, facility management, and vendor coordination.
• Maintain proper records of contracts, company documents, and correspondence.
• Ensure compliance with company policies, legal, and regulatory requirements.
• Support HR activities such as leave management, onboarding, and staff coordination.
• Prepare and circulate internal communications, memos, and notices.

3. Coordination & Communication

• Liaise with different departments to ensure smooth workflow and effective communication.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Assist in organizing corporate events, staff meetings, and training sessions.

4. Operational & Business Support

• Assist GM in reviewing business performance, preparing reports, and data analysis.
• Support in business development activities including client communication, proposals, and presentations.
• Maintain MIS reports, project updates, and progress tracking.
• Qualifications & Skills:
• Bachelor’s Degree in Business Administration, Management, or related field.
• Minimum 3–5 years of experience in executive assistance and/or administrative roles.
• Strong organizational and time management skills.
• Excellent communication skills (written and verbal).
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask, prioritize, and work under pressure.
• Discretion in handling sensitive information.
• Proactive, detail-oriented, and a team player.

Key Competencies:

• Professionalism and integrity.
• Problem-solving and decision-making.
• Flexibility and adaptability.
• Strong interpersonal skills.
• High sense of responsibility and confidentiality.

Working Conditions:

• Full-time position (Monday – Saturday / 8 AM – 6 PM or as per company policy).

Job Type: Full-time

Language:

• Arabic (Preferred)