Admin Assistant

We are seeking a proactive and organized Administrative Assistant to support our office operations in Qatar. The ideal candidate will provide day-to-day administrative and clerical assistance to ensure the smooth functioning of our office and departments.
This role requires excellent communication skills, attention to detail, and the ability to handle multiple priorities efficiently in a fast-paced environment.

Key Responsibilities

Administrative Support:

• Manage and coordinate daily administrative activities for the office or department.
• Prepare and manage correspondence, reports, and documents.
• Handle incoming and outgoing emails, calls, and official communication.
• Maintain proper filing systems — both digital and hard copy — ensuring confidentiality of company records.

Office Coordination:

• Support HR and operations with staff attendance, leave records, and documentation.
• Arrange meetings, prepare agendas, take minutes, and follow up on action items.
• Maintain office supplies inventory and coordinate with procurement for replenishment.
• Assist in organizing company events, travel arrangements, and logistics.

Documentation & Reporting:

• Prepare purchase requests, quotations, and other administrative forms as required.
• Maintain updated databases for vendors, clients, and internal contacts.
• Support the finance department with invoice tracking, petty cash management, and expense reports.
• Compile daily, weekly, and monthly reports as requested by management.

Communication & Coordination:

• Liaise with internal teams and external stakeholders to ensure smooth workflow.
• Handle inquiries professionally and ensure timely responses.
• Provide support in preparing presentations and internal memos.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Management, or related field.
• 2–4 years of experience in administrative or office assistant roles (experience in Qatar or GCC preferred).
• Excellent verbal and written communication skills in English (Arabic is an advantage).
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, time management, and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Positive attitude and professional appearance.

Preferred Skills

• Knowledge of ERP systems or office management software.
• Basic accounting or HR documentation experience.
• Ability to work under pressure and meet deadlines.

Job Type: Full-time

Pay: From QAR2,500.00 per month