Admin Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance efficiency, and provide exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess a strong foundation in office management and clerical tasks. You will be the backbone of our administrative functions, ensuring smooth communication, accurate data handling, and a welcoming environment for clients and team members alike. If you thrive in a fast-paced setting and are passionate about delivering top-tier support, this position is perfect for you!

Duties

• Manage front desk responsibilities, greeting visitors and clients with professionalism and warmth
• Operate multi-line phone systems efficiently, directing calls and providing information as needed
• Handle data entry tasks accurately using Microsoft Office, Google Workspace, and
• Maintain organized filing systems—both digital and physical—ensuring easy retrieval of documents
• Support office management activities including calendar management, appointment scheduling, and meeting coordination
• Provide exceptional customer service by addressing inquiries promptly via phone or email
• Assist with bookkeeping duties such as invoicing, expense tracking, and basic financial recordkeeping
• Proofread correspondence, reports, and other documents to ensure clarity and accuracy
• Support personal assistant tasks when required, including travel arrangements or special project coordination

Qualifications

• Proven experience in office administration or clerical roles with a strong emphasis on organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools,
• Excellent phone etiquette with experience managing multi-line phone systems
• Ability to effectively communicate with diverse clients and team members
• Strong keyboarding skills coupled with good proofreading capabilities for professional documentation
• Demonstrated ability to manage time effectively and prioritize tasks efficiently
• Previous experience in customer service
• Knowledge of office management best practices along with computer literacy across various platforms

Join us to be part of a vibrant team where your organizational talents make a real difference! We’re dedicated to fostering an inclusive environment that values your skills, supports your growth, and recognizes your contributions. This paid position offers the chance to develop your career while making an impact every day!

Job Type: Part-time

Pay: $17.00 - $18.00 per hour

Benefits:

• Paid time off

Work Location: In person