Admin Assistant 3

The Department of Emergency Medicine is seeking a motivated, energetic, and customer-service–oriented professional to serve as an Administrative Assistant III for the EMS Academy, a fast-paced and dynamic EMS education environment. Applicants should review preferred qualifications carefully and address them thoroughly in their application materials.

This position provides comprehensive administrative and operational support to the EMS Academy, with a primary focus on coordination, fiscal support, and program operations.

The Administrative Assistant III serves as a key administrative liaison with internal UNM departments and external agencies. This role requires strong verbal and written communication skills and the ability to make sound administrative and procedural decisions while supporting daily operational needs.

A significant portion of this role involves fiscal and administrative support. Responsibilities include monitoring and reconciling accounts, supporting accounts receivable processes (including non-student AR and deposits), assisting with purchasing activities, and preparing financial and operational reports. The position also participates in the processing of Temporary Part-Time Faculty (TPTF) EPAFs and contracts.

The role also contributes to administrative project planning and execution of Academy goals, including workforce expansion initiatives, and supports reporting needs by gathering and analyzing data.

Additional responsibilities include maintaining calendars; coordinating meetings, events, travel, and facility usage; and establishing and maintaining records, files, and databases. The position performs routine data analysis to support recurring reports and operational tracking.

This role also provides front-line administrative support as needed, including answering phones, assisting visitors, and serving as backup coverage for the front desk. This employee is expected to resolve or appropriately refer routine administrative inquiries and ensure timely follow-up on operational commitments.

See the Position Description for additional information.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.