Admin Assistant - Senior

UPMC Children's Hospital of Pittsburgh is looking for a Full-Time Administrative Assistant - Senior! This position will work in the Faculty Pavilion located on CHP's Main Campus, Daylight Hours, Monday - Friday.

Primary Responsibilities:

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and employee will draft more material based on initial ideas).
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Plans conferences for department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• May make travel arrangements.
• Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

• High school diploma or equivalent.
• 5 years experience in an increasingly responsible administrative support role.

• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.

Licensure, Certifications, and Clearances:

• Act 31 / Act 33 / Act 34 / Act 73 with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran