Admin Assistant- Virginia International Private School

Aldar Education is currently hiring Admin Assistant for Virginia International Private School. This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group.

As the leading education group in Abu Dhabi, we provide inclusive and innovative learning that inspires and empowers communities. We offer a range of brands for all learners in our community, from nursery through to adult education. We offer the broadest choice of curricula. In the largest number of locations in Abu Dhabi.

Starting with one school and 250 students in 2007, Aldar Education has grown into a highly sought after education provider, now supporting over 38,000 students in 31 schools and a growing network of almost 5000 educators, with over 100 nationalities, offering a wide range of curricula and ancillary services such as a Teacher Training Academy.

Working collaboratively, our education network’s purpose is to empower the next generation to shape our future, directly supporting the educational goals of Abu Dhabi’s government. Today, Aldar Education’s efforts are guided by the Abu Dhabi Economic Vision 2030 plan, which aims to build a sustainable knowledge-based economy through premium education.

Specific Duties:

• Attend all administration team meetings
• Typing and branding of official documents and letters of Admin Department
• Receiving, directing and responding to emails on behalf of the Team as appropriate
• Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder’s responsibility
• Design new documents, where necessary, to improve effectiveness of day-to-day operations.
• Attend any training deemed necessary in relation to the role of Admin Support
• Support new staff – arrival, induction, accommodation and any other requirements
• Collection of quotations and raising Purchase request for the education resources
• Maintain accurate distribution data of education resources including text and notebooks.
• Organise and distribute books and uniforms to the students in collaboration with school accounts team and Operations department
• Collaborate with different departments and support with the completion of ADEK PASS profiles on the system for third-parties and other admin departments
• Monitor Salama system and report to the Operations department about delays.
• Mail merge letters to provide a more personalised service for parents and attached to DMS system
• Maintain all the compliance document related to school.
• Maintain Bus student information.
• Support Front of House, as required, with record-keeping and communications.
• Support Admissions, as required, with filing, and system-based work.
• Support Operations and other departments with work on eSIS modules, as required.
• Support KG, Elementary, and Secondary, with admin-related work, where and when required.

Minimum Qualifications:

Bachelor Degree in any Subject

Minimum Experience:

At least 2 years experience in a similar role.

Job Specific Knowledge & Skills:

• Ideal candidate should be expertise in MS office systems
• candidate should have good interpersonal skills and excellent command of English

Main Duties:

• Procurement and purchase requisitions
• System monitoring and record-keeping, PASS, Salama, eSIS, Oracle
• Filing, archiving, designing, photocopying, and other document-related tasks
• Liaising between departments and colleagues to ensure information sharing is prompt and effective
• Supporting various departments as required (Elementary, KG, Secondary, Front of House, Admissions)