Admin Associate

Location: Dubai, UAE

Industry: Last-Mile Delivery / 3PL

Reports To: People & Culture Lead

Role Overview

We are looking for a detail-oriented Admin Associate to support day-to-day administrative and operational tasks in our fast-paced last-mile delivery business. The role involves handling documentation, coordinating with drivers and fleet teams, managing office requirements, and ensuring compliance with company policies and UAE regulations. This is a hands-on position where efficiency, organization, and communication are key.

Key Responsibilities

• Maintain and update employee records, driver documents, and compliance files.

• Support visa processing, residency renewals, Emirates ID, and other PRO-related tasks in coordination with the HR/PRO team.

• Coordinate with drivers for submission of documents, training schedules, and license renewals.

• Manage day-to-day office administration, including lease contract renewals, vendor coordination, and office supplies.

• Support finance/admin by collecting invoices, receipts, and assisting in processing expense claims and petty cash.

• Prepare periodic reports (driver attendance, fleet documents, renewals, fines, office expenses) for management.

• Ensure smooth communication across departments (operations, HR, accounts, drivers) for efficient workflows.

• Assist in scheduling meetings, preparing documentation, and other clerical/coordination tasks as required.

Qualifications & Skills

• Bachelor’s degree or diploma in Business Administration or a related field.

• Previous experience in administration within logistics / last-mile / 3PL preferred.

• Familiarity with UAE labor laws, RTA regulations, and basic PRO processes is an advantage.

• Strong organizational skills with attention to detail and accuracy.

• Proficiency in MS Office (Word, Excel, Outlook) and comfort with online government portals.

• Excellent communication skills in English.

• Ability to multitask and work in a fast-paced environment.

Job Type: Full-time

Application Question(s):

• what is your current monthly salary?

Experience:

• Administration : 2 years (Preferred)

Location:

• Dubai (Preferred)