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Admin Facility Manager

India

Job Title: Admin & Facility Manager
Location: Mulund
Department: Administration
Employment Type: Full-time

Immediate Joiner preferred !!!!!

Handling multiple facilities in pan India. (Multiple Units)

About Us:

Utkarsh Global Foundation (formerly known as Utkarsh Star Mitra Mandal) is a nationwide nonprofit organization committed to promoting the welfare of society. In collaboration with government bodies, we focus on various sectors including environmental protection, animal welfare, women’s education and empowerment, social justice, and disaster preparedness, with the goal of creating a better world for all living organisms and human beings.

Job Summary:

We are seeking a highly organized and proactive Admin & Facility Manager to oversee and manage our administrative operations and facility management activities. The ideal candidate will be responsible for ensuring efficient office operations, vendor management, maintenance, and a safe, secure, and well-maintained work environment for all employees.

Key Responsibilities:

Administrative Management:

Oversee day-to-day office administration tasks.
Manage office supplies inventory and procurement.
Coordinate with internal departments and external vendors for smooth operations.
Maintain records, files, and documentation as per compliance requirements.
Manage travel arrangements, meeting schedules, and event coordination.
Handle lease agreements, renewals, and relationships with landlords/building management.

Facility Management:

Ensure proper functioning of office facilities including housekeeping, security, utilities, and maintenance.
Oversee AMC contracts, cleaning services, repairs, and renovations.
Monitor safety, health, and hygiene standards in the workplace.
Conduct regular inspections of facilities to identify issues and implement solutions.

Vendor & Asset Management:

Manage vendor contracts, negotiations, and service level agreements.
Maintain asset records and ensure timely maintenance or disposal.
Handle procurement and ensure cost-effective purchases.

Budgeting & Reporting:

Manage admin and facility budgets.
Prepare and present monthly reports on administrative and facility operations.

Key Requirements:

Bachelor’s degree in Business Administration, Facilities Management, or a related field.
5+ years of experience in administrative and facilities management roles.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in MS Office and facility management software/tools.
Knowledge of safety, compliance, and building maintenance procedures.

Preferred Skills: