ADMIN & FINANCE OFFICER

Key Responsibilities:

Financial Management

• Manage day-to-day financial transactions of the project, ensuring accuracy, transparency, and strict compliance with donor requirements and LPP financial policies.
• Maintain updated cashbooks, ledgers, and financial records as per donor and LPP standards.
• Prepare monthly financial reports, bank reconciliations, and cash forecasts for submission to LPP Finance Manager and donor when required.
• Ensure timely and accurate disbursement of payments (salaries, vendor payments, travel claims, distribution costs, etc.) in line with approved donor budgets.
• Support the Project Manager in budget monitoring, variance analysis, and re-forecasting based on donor formats.
• Ensure proper documentation of all financial transactions (MoVs, vouchers, invoices, receipts) as per donor and LPP audit standards.

Administrative & Logistical Support

• Oversee procurement processes in strict adherence to donor and LPP procurement policies (quotations, bid evaluations, purchase requests, approvals).
• Maintain updated records of procurement, assets, and inventory for Bahawalnagar office in line with donor requirements.
• Coordinate logistics for project activities, including distributions, workshops, field missions, and donor visits.
• Supervise support staff (drivers, admin staff) and ensure accurate vehicle logbooks, fuel records, and asset registers.
• Ensure proper functioning of office facilities, equipment, and supplies, in compliance with LPP operational standards.

Compliance, Donor Documentation & Audit:

• Ensure that all project financial and administrative records strictly follow donor and LPP compliance requirements.
• Maintain comprehensive donor documentation files (procurement, payroll, MoVs, distribution costs, contracts) for audit readiness.
• Support internal, external, and donor audits by providing accurate, complete, and timely documentation.
• Monitor and enforce compliance with donor agreements, reporting formats, and LPP internal control systems.

Coordination & Reporting:

• Provide financial and administrative updates to the Project Manager, with copies to LPP Finance Manager and Operations Manager.
• Prepare and submit timely donor-compliant financial reports in coordination with LPP’s Finance Department.
• Maintain regular coordination with banks, vendors, service providers, and LPP head office for payments and documentation.

Qualifications & Experience:

• Master’s/Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• Minimum 3–4 years of experience in finance and administration roles, preferably in humanitarian/development projects with donor-funded components.
• Strong understanding of donor financial requirements, compliance standards, and documentation processes.
• Proficiency in MS Office (Excel, Word) and accounting software.
• Excellent organizational, analytical, and reporting skills.
• Fluency in Urdu; working knowledge of English required for donor communication.
• Prior experience in emergency/humanitarian response finance and donor reporting will be an advantage.

Key Competencies:

• Strong financial management, donor compliance, and documentation skills.
• High attention to detail and commitment to transparency.
• Ability to manage competing tasks under strict deadlines.
• Effective communication and coordination skills across teams and stakeholders.
• Commitment to donor policies, LPP’s internal controls, and humanitarian accountability principles.