Admin & HR

Job Description – Admin & HR ManagerRole Purpose

The Admin & HR Manager is responsible for the end-to-end management of Human Resources, Administration, and Compliance functions of the organization. This role ensures smooth operations, disciplined workforce management, legal compliance, and efficient support systems across all departments and locations.

Key Responsibilities1. Human Resource Management

• Develop and implement HR policies, systems, and procedures across the organization.
• Handle manpower planning, recruitment, onboarding, and exit processes.
• Draft job descriptions, conduct interviews, issue appointment letters, and manage contracts.
• Oversee payroll, attendance, leave records, employee benefits, and statutory obligations.
• Design and execute appraisal systems, performance reviews, and incentive programs.
• Maintain updated employee records and ensure confidentiality.
• Build employee engagement, motivation, and retention strategies.
• Address grievances, disciplinary actions, and conflict resolution in a fair manner.

2. Administration

• Manage day-to-day administrative operations across offices, clinics, hospitals, and company units.
• Supervise housekeeping, facilities, security, transportation, utilities, and asset management.
• Handle vendor management including contracts, negotiations, renewals, and service agreements.
• Ensure smooth functioning of front-office operations and support services.
• Oversee procurement, inventory management, and office supplies.
• Coordinate maintenance of infrastructure, IT, and other critical systems.

3. Legal & Compliance

• Ensure compliance with labor laws, industrial regulations, and statutory requirements (PF, ESI, gratuity, bonus, maternity benefits, etc.).
• Prepare and maintain statutory registers and documents required by authorities.
• Draft and vet employee agreements, vendor agreements, and service contracts.
• Handle employee disputes, disciplinary actions, and compliance-related issues legally and professionally.
• Liaise with legal advisors and government bodies when necessary.
• Prepare for inspections, audits, and regulatory submissions.

4. Policy, Planning & Systems

• Develop, update, and implement HR, admin, and compliance policies in alignment with company vision.
• Conduct HR and admin audits across departments to ensure adherence.
• Create SOPs (Standard Operating Procedures) for all HR and admin processes.
• Support expansion plans with manpower forecasts, compliance structures, and admin planning.

5. Coordination & Reporting

• Act as the bridge between management and employees.
• Work closely with department heads to meet manpower and administrative needs.
• Submit monthly reports on HR, admin, legal, and compliance status to senior management.
• Provide insights and recommendations for improving efficiency, compliance, and employee satisfaction.

Key Skills & Competencies

• Strong leadership, organizational, and people management skills.
• Excellent communication and negotiation abilities.
• In-depth knowledge of HR practices, administration systems, and labor laws.
• Proactive problem-solving and decision-making ability.
• Integrity, confidentiality, and professionalism in all dealings.

Qualifications & Experience

• MBA/PGDM in HR, Business Administration, or equivalent (LLB preferred for legal exposure).
• 7–12 years’ experience in HR & Administration, preferably in hospitals, healthcare, or corporate setups.
• Proven ability to manage 100+ employees across multiple locations and functions.

KPIs (Key Performance Indicators)

• Recruitment efficiency and time-to-fill positions.
• Employee retention and satisfaction.
• Compliance and audit score (zero legal lapses).
• Operational smoothness of admin functions.
• Management satisfaction with reporting and outcomes.

Job Types: Full-time, Permanent

Pay: ₹12,000.00 - ₹18,000.00 per month

Experience:

• Human resources: 1 year (Preferred)
• Recruiting: 1 year (Preferred)
• Staff training: 1 year (Preferred)
• Compliance management: 1 year (Preferred)
• Employee evaluation: 1 year (Preferred)
• Employment law: 1 year (Preferred)
• Payroll: 1 year (Preferred)

Work Location: In person