Admin & HR Assistant

Scope of Work:

The Admin & HR Assistant supports the Admin & HR Officer in day-to-day HR and administrative functions of the School Meal Project, ensuring accurate record-keeping, staff coordination, and administrative efficiency.

Key Responsibilities

• Assist in recruitment processes including interview coordination and documentation.
• Maintain staff attendance, leave records, and Timesheets.
• Support preparation of contracts, HR letters, and staff Employee personal files.
• Assist with onboarding and exit processes.
• Compile payroll supporting documents and submit to the Head office-ISB.
• Maintain employee databases and HR Trackers.
• Support management of staff benefits and advances documentation.
• Manage office correspondence, filing, and document control.
• Support procurement and logistics documentation.
• Assist in office supply management and inventory tracking.
• Support travel and meeting arrangements.
• Support field staff coordination and documentation.
• Assist during distributions, trainings, and monitoring visits as required.

Required Qualifications & Experience

• Bachelor’s degree in Business Administration, HR, or related field.
• Minimum 1–2 years of relevant experience in administration or HR support.
• Basic knowledge of HR procedures and labor laws is an asset.
• Proficiency in MS Office (Word, Excel).