Admin & Logistics Manager - P&DS (Saudization)

The Admin and Logistics Manager is responsible for overseeing all phases of mobilization and logistics operations within the PMC Division. This includes both the pre-contract/commencement strategy phase and ongoing project support during the delivery phase.

While the role primarily supports the KSA PMC Division, it may also extend to other business units within the Project Management portfolio as required.

Responsibilities

• Support PDS team with all administrative requirements,
• Support PDS / HR teams with Saudization activities,
• Liaise with KF PDS & support services team regarding expenses, training, meetings,
• Organize and manage drivers for all PM PDS activities,
• Maintain PDS Holiday tracker and manage all approvals,
• Support Reporting Director with all-time recording and reporting activities.
• Support the PDS team with bid-related activity, liaising with the Tender Unit and marketing teams to support the technical bid writing team.
• Organize interviews and follow up with the PDS Talent Acquisition team regarding approved candidates being passed to mobilization team
• Support PM resources with HR and TA department for Visa and on time resource mobilization.
• Support Employees to obtain required Letter from the Company (Salary Certificate, Pay Slip, NOC, etc.).
• Support employees with any issues with their medical insurance at the point of query with local entities,
• Support the employees with housing and lease arrangements,
• Support the employees with vehicles negotiations and agreements,
• Support the PMC team with the development and management of a portfolio wide online tracker for all PM projects resourcing, contracts ending, demobilization, vacancies, forecasts etc.
• Support as required senior employees with Travel, Tickets, Accommodation, Transportation, etc. as well as supporting business travel arrangements for all employee e.g. NEOM camp bookings,
• Liaise with HO for onboarding process for all new PMC hires, including engineers, consultants, and support staff.
• Support with obtaining Iqamas, driving licenses, Saudi Council for Engineers accreditation, and the like
• When required search Project office for rent, arrange necessary transportations for employee.
• Arrange Project Vehicle when required.
• Support Project Team to establish new office with all required equipment
• Support with the Finance for Employee Payment and Claims.
• As required, assist the Project team in coordinating with private and government stakeholders, as well as the relevant government ministries and authorities.
• Organize meetings with stakeholders and government ministries and authorities, as directed by the Project team.
• Support the PMC teams with Office Supplies.
• Liaise with IT for any IT equipment related issues,
• Ensure all new senior employees are fully onboarded and have all required equipment,
• Establish and maintain strong relationships with local suppliers and vendors in KSA.
• Negotiate contracts and agreements for logistics services, equipment rentals, and materials procurement specifically for any PM contracts,
• Evaluate vendor performance and take corrective actions when necessary.
• Arrange PPE for Project Teams
• Support the PMC Leadership team as directed in support of any local issues

Skills and Qualifications

• Bachelor's degree in a related field
• Minimum 3+ years of relevant experience.
• Identify cost-saving opportunities and implement strategies to optimize expenses.
• Support Team to tracker accurate records and documentation related to mobilization, onboarding, and logistics activities.
• Intermediate knowledge of Microsoft Office Applications (Excel, Word, PowerPoint, Outlook, SharePoint)
• Ability to work independently, multi-task, prioritize and meet deadlines required to accomplish duties and responsibilities of the job,
• Ability to interact in a professional and respectful manner,
• Experience in dealing with confidential and highly sensitive materials and deadlines,

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Project Management, Engineering, and Administrative

Industries

Real Estate, Civil Engineering, and Construction