Admin Manager

Retired Army Officer – Rank of Captain or Major preferred.

Objective of the Role:

To ensure smooth and secure functioning of all administrative operations, facility management, logistics, and regulatory compliance in line with pharmaceutical industry standards, leveraging disciplined leadership and operational expertise from a military background.

Key Responsibilities:

Administrative Operations

• Supervise day-to-day administrative activities across office, plant, and field operations.
• Manage facility upkeep, office maintenance, infrastructure, and workplace hygiene (especially critical in pharma environments).
• Monitor AMC contracts, housekeeping, security, transport, and utility services.

Security & Surveillance

• Oversee physical security systems (CCTV, entry/exit control, visitor management).
• Coordinate with security agencies and ensure 24/7 surveillance and response systems.
• Implement SOPs for emergency response, disaster management, and evacuation protocols.

Compliance & Regulatory Support

• Ensure all statutory licenses, permits, and government approvals related to facilities are up to date (e.g., factory license, fire safety, pollution control).
• Assist with audits (internal, external, and regulatory) related to administrative domains.

People & Resource Management

• Supervise administrative staff including drivers, security personnel, and housekeeping teams.
• Train and instill discipline, punctuality, and work ethics among support staff.
• Coordinate logistics and support for company meetings, visits, and events.

Logistics & Transport

• Manage company vehicles, travel arrangements, and movement planning for staff and goods.
• Maintain fleet logs, fuel usage records, and driver discipline.

Liaison & Coordination

• Serve as liaison with government agencies, local authorities, and vendors.
• Handle vendor management including negotiations, service level monitoring, and payments.

Qualification & Experience

• Graduate in any discipline (additional certification in administration, logistics, or facility management is a plus).
• 8–10 years total experience including defense service and 2–3 years in private sector (preferred but not mandatory).

Key Skills

• Strong leadership and team management
• Excellent organizational and crisis-handling skills
• Facility and logistics management
• Vendor and contract negotiation
• Regulatory awareness (esp. pharma facility compliance)
• Proficiency in MS Office and basic ERP tools
• Strong communication and interpersonal skills

Salary & Benefits

As per industry standards and based on experience

Job Type: Full-time

Work Location: In person