Admin Officer

Responsibilities

• Coordinate and manage daily transport operations including drivers and porter's rota management, sample management and transportation, fuel/mileage records, and vehicle maintenance.
• Support inventory functions by assisting with stock pickups, maintaining records, and serving as backup to the Inventory Officer.
• Assist in facility and staff management at the office by supporting the Admin Coordinator and ensuring smooth operations.
• Maintain accurate records including workload data, infectious disease reporting, biosafety and biorepository training, and other administrative documentation.
• Provide administrative support to senior officers, faculty, and staff, including document scanning, filing, and EDMS uploads.
• Ensure timely communication and coordination across departments to support smooth workflow.

Job Requirements:

• Completed 4-year Bachelor’s degree in any discipline (mandatory). Preferable (Business Administration, Management)
• 2–3 years of relevant administrative experience, preferably in transport and facility management.
• Strong proficiency in MS Office Suite (Excel, Word, PowerPoint) including functions like VLOOKUP, PivotTables, and professional email handling.
• Excellent organizational and communication skills with the ability to multitask and resolve operational issues efficiently.
• Demonstrate ability to work independently as well as collaboratively with cross-functional teams.
• Strong problem-solving mindset with attention to detail and a proactive approach.

Job Type: Full-time

Ability to commute/relocate:

• Karachi: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Administration: 2 years (Required)

Location:

• Karachi (Required)

Work Location: In person