Admin & People Coordinator

TGP International

WE CREATE, DESIGN AND BUILD AWARD WINNING WORLD-CLASS F&B AND RETAIL BRANDS FOR OUR CLIENTS AND PARTNERS

TGP International are a hospitality consultancy based in London and Dubai. We team up with passionate brands, clients and entrepreneurs to make their long-term vision a reality through concept development, creative interior design, graphic design & branding, franchising, advisory & operational services and project management.

Some of our clients include: Dubai Expo 2020, Marriott, Hilton, Waldorf Astoria, Harrods, Sushi Samba, Adrift Burger Bar, Nakheel Malls, Selfridges, Time Out Market, FIFA World Cup 2022, The National, and Tashas.

Do you have a real passion for food and hospitality? Are you a foodie? Does the idea of creating world-class restaurants, food halls and F&B excite you?

As the world’s leading hospitality agency, offering an outstanding 360 degree service to our clients, we are constantly striving to be the best and lead the sector in F&B and hospitality consultancy. We need a driven and creative person to join our fun and dynamic team and have a direct contribution and client exposure on some of the world’s leading projects.

POSITION OVERVIEW:
The Admin & People Coordinator provides administrative and operational support across TGP International's global offices, ensuring efficient coordination of people processes, leadership administration, meetings, suppliers and day-to-day business operations.

The role acts as a central support function for employees and the Leadership Team while helping drive consistency, organisation and operational excellence across the business.

Key Responsibilities

Leadership Support

• Coordinate Leadership Team client meetings and diaries.
• Process and monitor Leadership Team expenses and supporting documentation.
• Prepare agendas, meeting packs and action trackers.
• Coordinate meeting logistics and follow-up actions.
• Support follow-up meeting scheduling where actions require further discussion.
• Help keep meeting actions visible and updated in Asana where required.

People & Administration

• Support onboarding and offboarding across business systems and internal platforms.
• Set up and maintain user access for business applications such as Asana and Clockify for new and departing employees.
• Liaise with IT and department heads to ensure timely provisioning and removal of system access.
• Maintain employee records and administrative documentation.
• Coordinate travel bookings and general administration.
• Support culture initiatives and internal events.
• Assist with recruitment coordination and interview scheduling.
• Support Cairo team onboarding into TGP systems, processes and culture.

Recruitment Support

• Coordinate interviews and candidate communications.
• Maintain recruitment trackers.
• Support onboarding activities for new hires.
• Keep recruitment trackers updated with role status, next steps and key dates.

Employee Experience

• Assist with company culture initiatives.
• Coordinate internal events and engagement activities.
• Support training and development administration.

Administration & Travel

• Coordinate travel bookings and itineraries.
• Support visa and immigration administration where required.
• Manage office administration and supplier coordination.
• Support external meeting scheduling across departments.

General Business Support

• Coordinate meetings across departments.
• Assist with document preparation and formatting.
• Support translation of presentations and company documents into Arabic where required.
• Proofread Arabic versions to ensure tone, meaning and formatting are correct.
• Maintain shared records and administrative trackers.
• Support adherence to internal processes and IMPACT meeting principles.
• Provide ad hoc administrative support across Operations, Advisory, Business Development and Design teams.
• Support weekly team project updates where required.
• Help reduce repeated admin across 1:1s by keeping shared trackers up to date and looking at new workflows that can be supported with AI.

Requirements

• Bachelor's Degree.
• 2–5 years' experience in HR coordination, administration or office management.
• Excellent communication skills in English and Arabic.
• Strong organisational skills.
• High level of confidentiality and professionalism.
• Confident using Microsoft Office, Asana and shared document systems.
• Comfortable working with teams across different locations.