Admin Specialist | German Speaker

We are looking for a dedicated and detail-oriented Admin Specialist to join our team. In this role, you will be responsible for managing travel and expense (T&E) processes, ensuring compliance with corporate policies and tax regulations.

Responsibilities

• Travel & Expense Administration: Administer T&E processes, ensuring compliance with corporate policies and tax rules.
• Mobility Allowances Management: Manage mobility allowances (car/bike), including eligibility assessments, enrollment processes, and monthly payments in coordination with Payroll.
• Expense Report Review: Review and audit employee expense reports, resolve policy exceptions, and provide support to employees regarding T&E inquiries.
• Vendor Relationship Management: Maintain relationships with vendors, such as travel agencies and T&E system providers, to optimize costs and enhance user experience.
• Analytics and Reporting: Produce T&E analytics and compliance reports; identify opportunities for policy improvements and conduct training sessions as needed.
  
  

Qualifications

• 2–3+ years of experience in T&E administration, payroll interface, or HR operations.
• Strong organizational skills and attention to detail.
• Working knowledge of T&E tools (e.g., Concur) and experience with expense auditing.
• Fluency in English and German, with a strong customer service mindset.
• Excellent communication and interpersonal skills.