Administration Assistant

• Closing date: 30-Sep-2025

About Role

You'll ensure the department runs smoothly by handling everyday administrative tasks, maintaining confidentiality on sensitive matters, liaising with other departments on key tasks and organizing, managing and executing interdepartmental and CFO Office logistics.

Responsibilities

• Perform advanced, diversified, and confidential administrative and secretarial support. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.
• In consultation with the team generate business documentation, including presentation creation and spreadsheet preparation and distribution.
• Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained.
• Perform administrative tasks based on set procedures, establish and maintain filing systems, categorize and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.
• Research information and initiate assigned tasks accordingly.
• Coordinate internal and external communications.
• Respond to complaints and requests for information and assistance, interpret and explain procedures and policies pertaining to internal inquiries of staff.
• Coordinate travel arrangements, records of Communication (documents, E-mail) to meet the requirements of the team.
• Perform driver services for the department such as document deliveries, IT deliveries , drive management and guests to their appointments as and when required and other adhoc requirements.
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.
• Procure and distribute stationery and pantry supplies and numerous other purchase requests by raising purchase requisition for the division as well as distribution within the various departments within the division.
• Provide logistics support for all the tasks assigned within the various departments within the division.
• Provide additional administrative support to other administrative peers as and when required,
• Run and Maintain office stores

Be part of an extraordinary story

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.

Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before. Together, everything is possible.

Knowledge Skills & Experience

• High School qualifications or equivalent with a minimum of 2 years of job-related experience.
• Excellent written and verbal communication skills.
• Excellent computer skills, including Microsoft Word, Excel and PowerPoint.
• Client focused and business aware.
• Self-motivated and highly organized.
• Strong interpersonal and team working skills.
• High level of sensitivity and professionalism.
• Self-starter, having the ability to work independently with minimal instructions.
• Proven ability to work under pressure to defined timescales.
• Proven problem-solving abilities.

About Qatar Airways Group

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before.

So whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries and be part of a truly global community.

How to Apply

If you’re ready to join a progressive team and have a challenging and rewarding career, then apply now by uploading your CV and completing our quick application form.