Administration Coordinator

Location : Tate Global, Dubai, UAE

Positions : 1

Reporting to: TBD

Duration of role: Full-time

Company: Tate (https://www.tateglobal.com/)

About Tate:

Tate is a world-class global data centre interiors design, engineering, and manufacturing business operating within the Kingspan Group PLC. With over 60 years of industry leadership, Tate continues to expand its global footprint across the US, Europe, Canada, and Australia. Our commitment to innovation, sustainability, and operational excellence drives our mission to deliver exceptional data centre infrastructure solutions.

We are passionate about what we do and continue to invest in world-class manufacturing tools, sustainable technologies, and a dynamic, inclusive team culture.

Key Purpose of the Role:

The Administration Coordinator will be responsible for supporting the day-to-day administration of the Dubai office, ensuring efficient office operations, compliance with company processes, and coordination of administrative activities across the business.

Key Responsibilities

Manage day-to-day office administration and general office coordination.

Support employee onboarding, including documentation, joining formalities, access coordination, and internal setup.

Support the initial administrative setup of new customers, including collecting required documents, coordinating internal approvals, and ensuring customer information is passed to the relevant teams for SAP setup.

Maintain employee, supplier, contractor, and company records in an organized manner.

Coordinate travel, hotel bookings, meeting arrangements, and visitor logistics.

Support management with administrative tasks, reports, presentations, and correspondence.

Assist with coordination between the Dubai office and global/internal Tate teams.

Maintain office filing systems, document registers, and shared folders.

Support procurement and finance teams with administrative documentation such as vendor forms, invoices, purchase orders, delivery notes, and approvals.

Liaise with external service providers including office vendors, maintenance providers, insurance providers, and government-related service partners where required.

Assist with company policies, procedures, compliance documentation, and internal communications.

Support preparation of documents required for customer, contractor, supplier, and government submissions.

Help maintain a professional office environment and ensure office supplies, facilities, and equipment are available.

Required Experience & Skills

Minimum 8-10 years' experience in administration, office coordination, or business support.

Previous UAE or GCC experience is preferred.

Strong organizational and multitasking skills.

Good understanding of office administration, document control, and business support processes.

Excellent written and verbal communication skills in English.

Strong Microsoft Office skills, especially Outlook, Excel, Word, and PowerPoint.

Ability to coordinate with different stakeholders including employees, managers, suppliers, contractors, and service providers.

High attention to detail and ability to keep accurate records.

Professional, discreet, and reliable.

Preferred Experience

Experience in construction, fit-out, engineering, infrastructure, data centers, or manufacturing/supply environments.

Experience supporting onboarding, HR administration, procurement administration, or finance documentation.

Familiarity with UAE business documentation and government-related processes would be an advantage.

Stay connected with us on LinkedIn for insights into life at Tate.

Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

Join us in our mission to make a difference through exceptional solutions.