Administration & Finance Officer

About Us: Tech4Life Enterprises develop innovative healthcare software and medical devices for the developing world. Our goal is to improve access to quality healthcare by providing simple, affordable, and impactful health solutions for communities and frontline health providers.

Role: The Administration & Finance Officer plays a critical dual role within the organization, providing comprehensive financial management and administrative support to ensure smooth day-to-day operations. This position is responsible for maintaining accurate financial records, coordinating administrative functions, and contributing to the organization's operational efficiency and compliance.

KEY RESPONSIBILITIES

Financial Management

• Maintain accurate books of accounts including general ledger, accounts payable, and accounts receivable
• Prepare monthly, quarterly, and annual financial reports and statements
• Manage budgeting, forecasting, and variance analysis processes
• Process payroll, staff expense claims, and vendor invoices in a timely manner
• Ensure compliance with tax regulations, statutory filings, and internal financial controls
• Liaise with external auditors, banks, and regulatory bodies as required
• Monitor cash flow and maintain accurate treasury records

Administration & Office Management

• Oversee day-to-day office operations, supplies procurement, and facilities management
• Maintain and manage organizational records, filing systems, and documentation
• Coordinate meetings, travel arrangements, and correspondence for senior management
• Draft, review, and distribute internal communications, reports, and memos
• Manage contracts, vendor relationships, and service agreements
• Support HR administrative functions including onboarding and personnel file maintenance
• Ensure compliance with company policies and procedures across all administrative activities

QUALIFICATIONS & EDUCATION

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field (required)
• Professional certification (CPA, ACCA, CMA, or equivalent) is an added advantage
• Minimum 2–4 years of relevant experience in a finance and/or administrative role
• Prior experience in a private sector company is preferred

SKILLS & COMPETENCIES

Technical Skills

• Proficiency in accounting software such as QuickBooks, SAP, Sage, or similar ERP systems
• Strong command of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Sound knowledge of bookkeeping principles, GAAP/IFRS standards, and financial reporting
• Experience with payroll processing, tax computations, and statutory compliance
• Familiarity with procurement processes and contract management

Soft Skills

• High level of integrity, accuracy, and attention to detail
• Strong organizational and time-management skills with ability to prioritize competing tasks
• Excellent written and verbal communication skills
• Ability to work both independently and collaboratively within a team environment
• Proactive problem-solving approach and analytical mindset
• Discretion and professionalism in handling confidential information

WORKING CONDITIONS

• Standard office hours, Monday to Friday (flexibility may be required during reporting periods)
• Occasional overtime during audits, budget cycles, or end-of-year financial close
• Office-based role with possible travel for banking or regulatory purposes

Job Type: Full-time

Pay: Rs40,000.00 - Rs50,000.00 per month

Work Location: In person