Administration & Finance Officer

About Us: Tech4Life Enterprises develop innovative healthcare software and medical devices for the developing world. Our goal is to improve access to quality healthcare by providing simple, affordable, and impactful health solutions for communities and frontline health providers.

Role: The Administration & Finance Officer plays a critical role within the organization, providing comprehensive management of office affairs and support the finance teams with accounting and payables . The incumbent will be responsible for coordinating administrative functions, contributing to the organization's operational efficiency and compliance, and managing financials related to clients, including account receivables.

KEY RESPONSIBILITIES

Administration & Office Management

• Oversee day-to-day office operations, supplies procurement, and facilities management
• Maintain and manage organizational records, filing systems, and documentation
• Coordinate meetings, travel arrangements, and correspondence for senior management
• Draft, review, and distribute internal communications, reports, and memos
• Manage contracts, vendor relationships, and service agreements
• Support HR administrative functions including onboarding and personnel file maintenance
• Ensure compliance with company policies and procedures across all administrative activities

Financial Management

• Maintain records of clients’ accounts and accounts receivables.
• Help prepare monthly, quarterly, and annual financial reports and statements
• Liaise with external auditors, banks, and regulatory bodies as required

QUALIFICATIONS & EDUCATION

• Bachelor's degree in Business Administration with focus on HR or Finance required Master’s degree preferred.
• Professional certification (CPA, ACCA, CMA, or equivalent) is an added advantage.
• Minimum 2–4 years of relevant experience in an administrative and/or finance role
• Prior experience in a private health sector company is preferred

SKILLS & COMPETENCIES

Technical Skills

• Strong command of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Proficiency in accounting software such as QuickBooks, SAP, Sage, or similar ERP systems
• Familiarity with procurement processes and contract management

Soft Skills

• High level of integrity, accuracy, and attention to detail
• Strong organizational and time-management skills with ability to prioritize competing tasks
• Excellent written and verbal communication skills
• Ability to work both independently and collaboratively within a team environment
• Proactive problem-solving approach and analytical mindset
• Discretion and professionalism in handling confidential information

WORKING CONDITIONS

• Standard office hours, Monday to Friday (flexibility may be required during reporting periods)
• Occasional additional time required during audits, budget cycles, or end-of-year financial close
• Office-based role with possible travel for banking, client discussion, or regulatory purposes

Job Type: Full-time

Pay: Rs40,000.00 - Rs50,000.00 per month

Work Location: In person