Administration Officer

Administration Officer (Clinical Education), School of Health Sciences
Fremantle Campus
Part time opportunity, (0.7 FTE) Continuing contract

• Rewarding opportunity
• Collaborative environment offering career development
• From $73,993pa (level 4) + 14.50% superannuation (Pro-rata)

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the office/school

The School of Health Sciences offers an extensive range of quality accredited undergraduate and postgraduate programs designed to engage students from learning opportunities in class through to professional workplace experience.

About the role

The Administration Officer role provides essential administrative support to the national School of Health Sciences, working closely with academic and professional staff to ensure smooth operations. Reporting to the Senior Administration Officer (Clinical Education), the position operates under routine supervision to deliver efficient and effective service.

Key Responsibilities

• Provide efficient administrative support within the School, including coordination of meetings, minute-taking, and handling correspondence.
• Manage data and documentation accurately, including data entry, maintaining spreadsheets, compiling reports, and preparing written communications under direction.
• Deliver excellent customer service to students and University stakeholders, ensuring timely and professional responses to queries.
• Support office operations, including maintaining internal databases and registers, and assisting with day-to-day administrative tasks.
• Assist with reporting and documentation, such as preparing submissions, statistical summaries, and other required materials.
• Collaborate across departments, supporting the Administration Coordinator and Senior Administrative Officers, and ensuring compliance with university policies and procedures.

Qualifications, skills & experience

• Completion of a diploma-level qualification, or an equivalent combination of relevant experience and/or education/training
• Demonstrated administrative experience, preferably in tertiary or other education sectors
• Proficiency in software applications including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), with the ability to learn internal systems such as SONIA, CELCAT, timetabling, and video conferencing tools.
• Strong communication and interpersonal skills, with the ability to liaise effectively and with discretion across a wide range of internal and external stakeholders
• Ability to exercise initiative and sound judgment in a dynamic environment, managing competing priorities to meet deadlines
• Proven ability to produce high-quality documentation with excellent accuracy and attention to detail

Benefits

• Fast paced environment with opportunity for professional growth
• Generous training and development opportunities
• Friendly, flexible and collaborative working environment

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 13 November 2025

For further information on how to apply, please visit: How to apply Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Haritha Garlapati, or Janelle Gill, (National Clinical Director)

Unsolicited contact from recruitment agencies will not be entertained.