Admin Specialist, Oceania (6-months Part-time)

Regular Sydney Functional Departments Other Job ID:6259

Update 2025-10-31

Job Description About Us

Founded in 1999 and listed on NASDAQ in 2003 and HKEX in 2021, Group is a leading global travel service provider comprising Ctrip, Skyscanner, and Qunar.

Across its platforms, Group integrates travel resources from industry partners and helps travellers worldwide pursue the perfect trip with exceptional travel products and services.

We have four Customer Service Centres for established in Japan, Korea, the UK, and the Philippines, providing 24/7 customer service in 19 different languages.

We have more than 30,000 employees scattered across 30 countries in Asia, Europe, the Americas, and Oceania, striving to expand our global markets and aiming to be the world's leading and most trusted family of online travel brands that aspire to deliver the perfect trip at the best price for every traveller.

Introduction

We are seeking a Part-Time Admin Specialist to support the smooth running of our Sydney office for a 6-months Fixed Term contract. This role requires a commitment of 15 hours per week across 3 days (ideally Monday, Tuesday, and Thursday) and involves managing office operations, coordinating with staff and vendors, and handling day-to-day administrative tasks. It's a great opportunity to contribute to an efficient and well-managed workplace within a global company.

In this Role, you'll get to:

• Maintain and manage office stationery, supplies, and equipment to ensure availability and functionality.
• Coordinate with office staff and external suppliers to facilitate smooth operations.
• Support the day-to-day functioning of the office to ensure an efficient work environment.
• Draft and distribute email announcements related to office updates.
• Manage office and administrative expenses, including processing reimbursements and maintaining accurate financial records.
• Provide daily administrative services, including managing building access cards, and handling mail and package collection.
• Ensure a clean, safe, and pleasant office environment by overseeing housekeeping and ensuring compliance with health and safety regulations.
• Assist in supporting local events and performing various administrative tasks.
• Handle reception duties, including greeting visitors, managing mail, and maintaining office security by monitoring access and visitor activity.
• Perform additional tasks as assigned by the supervisor.

What you'll Need to Succeed

Strong organizational and time-management skills, with the ability to handle multiple tasks efficiently.

Keen attention to detail and effective problem-solving abilities.

Ability to work independently and prioritize tasks in a dynamic environment.

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

Why Group

We offer a stage to unleash your full potential and drive global impact. As an international team, we embrace an open and inclusive culture that supports and respect team members in and out of the workplace. Everyone is on a trip, whether it's a career trip or a life trip. At Group, you can define your own trip by setting a goal and celebrate your success by recognizing the progress you have made.

What's more?

• Our rapid business growth in global offers abundant career opportunities atvarious levels and in multiple functions
• Internal transfer is encouraged, and global job rotation program enable you to pursue a global career path and make global impact
• We provide learning opportunities to further your career in areas of leadership capability, soft skill and professional expertise.
• We encourage flexible work arrangement
• Have fun with company-sponsored greetings and activities at holidays, birthdays, and colorful team events.

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