Administration Supervisor

Job Title: Administration Supervisor – School/Nursery

Job Summary:

The Administration Supervisor in a school or nursery setting is responsible for overseeing and coordinating the administrative operations of the institution. This role ensures smooth day-to-day functioning, compliance with educational policies, effective communication with staff and parents, and proper record-keeping for students and staff.

Key Responsibilities:

1. Administrative Operations:

• Supervise day-to-day administrative activities of the school/nursery.
• Maintain organized records of students, staff, attendance, admissions, and fees.
• Ensure smooth office functioning, including reception, correspondence, and office supplies management.

2. Staff Supervision:

• Supervise administrative staff, clerks, and support personnel.
• Assign tasks, monitor performance, and provide guidance and training.
• Support recruitment and onboarding of administrative staff.

3. Student and Parent Coordination:

• Manage inquiries from parents regarding admissions, fees, and schedules.
• Assist in organizing parent-teacher meetings, events, and workshops.
• Ensure timely communication with parents regarding school/nursery policies and notices.

4. Compliance and Policy Implementation:

• Ensure adherence to school/nursery policies and educational regulations.
• Assist in maintaining records for inspections, audits, and regulatory compliance.
• Support implementation of safety, hygiene, and child protection measures.

5. Reporting and Documentation:

• Prepare administrative reports for management regarding admissions, attendance, staff performance, and other relevant metrics.
• Maintain proper documentation of student progress, staff records, and office procedures.

6. Event and Facility Support:

• Coordinate logistics for school/nursery events, workshops, and activities.
• Ensure proper maintenance of office and student facilities.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 1–2 years of administrative experience, preferably in schools, nurseries, or early childhood education centers.
• Knowledge of school/nursery operations, admission procedures, and compliance requirements.
• Strong organizational, time-management, and leadership skills.
• Excellent communication and interpersonal skills.
• Proficiency in office software and student management systems.

Personal Attributes:

• Professional, approachable, and child-friendly mindset.
• Detail-oriented and proactive.
• Capable of multitasking and handling confidential information.
• Strong problem-solving and decision-making ability.

Job Type: Full-time