Administrative Affairs Specialist

A World Full of Goodness, Success, and Innovation awaits you at Otokoç Otomotiv. If you want to be included in a World Full of Future, let's meet!

Otokoç Otomotiv, which was established in 1928 as the first investment of the Koç Group in the automotive sector and started the history of automotive in Turkey, today; Otokoç, Avis, Avis Filo, Avis Filo Maestro, Budget, Otokoç Insurance, Otokoç Used Car, otokocihale.com, is Turkey's largest automotive retailing, car rental and car sharing company serving with Otokoç Parts and Lastick brands.

Under the roof of Otokoç, new vehicle sales, service, and spare parts services, wholesale spare parts sales, insurance and financing, accessory sales, used car vehicle sales, and vehicle protection systems under the Ford, Ford Trucks, Volvo, Fiat, Alfa Romeo, Jeep, and Maserati brands, in short offers all automotive solutions to the customers under one roof.

In car rental, short-term rental with Avis and Budget brands; Operational leasing with Avis Filo, also known as fleet leasing; Fleet management with the Avis Filo Maestro brand to the customers.

Continuing the activities at nearly 400 points in 9 countries, including Turkey, Greece, Azerbaijan, Hungary, Georgia, Kazakhstan, Ukraine, Northern Cyprus, and Northern Iraq, with the vision of " Being a global and leading reference point developing innovative mobility solutions. "

You too, have adopted the organizational agile working principles, giving importance to equality of opportunity and inclusiveness in the candidate and employee experience; If you want to work in a working environment that defines the values of development, innovation, cooperation, sincerity and transparency as the indispensable values of its culture, you can review the announcement details below and apply.

Our position where we invite you to join us: Administrative Affairs Specialist

If you say that you have a strong analytical side and make target and solution-oriented work a priority, and if you keep your curiosity alive with new information every day, you should take a look at the details of the advertisement!

So, what responsibilities does the Administrative Affairs Specialist take on at Otokoç Otomotiv?

• Manage the personnel shuttle service process, ensure supplier control and supervision, and carry out route optimization activities
• Conduct invoice checks and monitor actual vs. budget performances related to shuttle services
• Contribute to the development of employee support projects such as fuel allowance and shuttle usage
• Ensure the personnel meal card process is managed accurately, smoothly, and on time
• Coordinate the preparation of posters, announcements, and information materials within administrative affairs, and manage related email communications
• Create purchase requests for canteen equipment, stationery, and other necessary materials for the Headquarters
• Plan and organize internal social events and competitions
• Identify the needs of social clubs and manage related approval processes
• Supervise cafeteria operations of all branches, and carry out process improvements and menu arrangements
• Monitor and manage end-to-end cargo operations for the company and all branches
• Conduct research on employee needs in branches and manage the procurement of required equipment
• Coordinate procurement, planning, and distribution processes of employee gifts
• Identify Headquarters parking needs and manage the process with relevant suppliers
• Check invoices related to administrative processes, ensure system accuracy, and perform invoice entries

What are the Required Qualifications?

• Bachelor’s degree in a relevant field
• Minimum 2 years of experience in administrative affairs
• Strong communication and representation skills
• Strong negotiation and persuasion skills
• Analytical mindset with reporting abilities
• Proficient in Microsoft Office applications

Also, what do we promise you in this world?

• Flexible Benefit
• Koç Pension Foundation Membership
• Koç Family Card Membership
• Complementary Health Insurance
• Private Health Insurance (Optional)
• Personal Accident Insurance
• Food and Service (Lunch Voucher and Cafeteria)
• Birth Package and Nurse Program for Newborn Baby
• Free Car Rental and Paid Leave Gift for Married Employees
• Social Assistance Package

How Do Our Recruitment Processes Proceed?

Our recruitment process consists of the following stages. Our process length varies according to the position. We want you to know that at the end of the process, we will inform you according to your suitability for the position.

• Application
• Preliminary assessment
• Telephone and face-to-face / online interview
• Inventory stage
• Reference research

For this and more, you can access all of our open advertisements on Koç Kariyerim, Kariyer.net, Linkedin, and Youthall pages.

Don't forget to follow our Otokoç Career social media accounts to be informed about the most exciting developments about us!