Administrative Aide, Grade 12

About the Position

• Providing receptionist back up for the office when the main receptionist is not available.
• Preparing files for archiving.
• Coordinating courier or FedEx pickups.
• Preparing outgoing mail or documents.
• Preparing copies for deliveries or pick up.

This position will only be filled at the Administrative Aide (Download PDF reader), Grade 12 level. Once the employee is at full performance and meets the minimum requirements of the Proficiency Advancement process, they are eligible for the non-competitive promotion to the Principal Administrative Aide (Download PDF reader), Grade 13.

What You'll Be Doing

This position will provide a wide range of administrative and legal support services to ensure the smooth operation of the Office of the County Attorney.

Duties include, but are not limited to:

• Answering the main office telephone and transferring calls.
• Processing incoming and outgoing mail.
• Delivering and picking up mail or documents from the Circuit Court, District Court, or County departments within walking distance.
• Case file management and organization. Reserving and preparing conference rooms.
• Scheduling court reporters.
• Updating the County Code, COMCOR and Zoning Ordinance binders for our library or individual attorneys with periodic supplements.
• Preparing hard copy files for archiving.
• Typing simple letters or other documents in Word format for attorneys.
• Coordinating meetings, depositions, etc., via phone or Outlook email.
• Electronic file management.
• Scanning, printing, and copying.
• Creating and organizing binders include the copies and dividers, and any cover page for binder.
• Other duties as requested for this role that are within the Principal Administrative Aide class specification.

Minimum Qualifications

Preferred Criteria, Interview Preferences

The applications of those individuals meeting the minimum qualifications will be reviewed to determine the extent, relevancy of training, and experience in the following areas:

• Experience creating documents from scratch or creating documents from samples;
• Experience with reception duties;
• Experience scheduling meetings/depositions and follow through;
• Experience working in a law firm environment; and
• Experience using Microsoft Outlook, Word, work management software systems.

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Hiring@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.