Administrative and Systems Support Specialist (Procurement)

Job Responsibilities

Trident Technical College's Boeing Project is seeking an administrative and systems support specialist for the Procurement Manager. Primary responsibilities include:

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  Coordinate project-related purchasing card activities to ensure timely payments and accurate record-keeping
• Support contract intake, review, and routing to facilitate swift contract processing and approval
• Maintain procurement documentation and electronic filing systems for 24-hour audit readiness
• Process small purchase orders and manage project-related procurement transactions to keep project deliverables on track
• Assist in administering the college’s e-procurement system as it relates to the Boeing Project, troubleshooting user issues and supporting training needs
• Coordinate procurement activities to guarantee timely, compliant, and efficient acquisition of goods and services aligned with project objectives and Boeing partnership requirements
• Ensure procurement operations comply with college policies, state regulations, and Boeing project requirements
• Serve as a liaison between the Procurement Office, project stakeholders, vendors, and college departments to support effective communication and project timelines

Minimum and Additional Requirements

This position requires a high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

Preferred Qualifications

Preferred Skills:

• At least two (2) years of experience in procurement, purchasing, or administrative support, preferably within manufacturing and/or production.
• Working knowledge of procurement procedures, contract review, and e-procurement systems.
• Proficiency with Microsoft Office Suite and familiarity with electronic document management systems.
• Strong organizational skills, attention to detail, and ability to prioritize multiple tasks in a fast-paced environment.
• Excellent verbal and written communication skills, with experience collaborating across departments.
• Ability to interpret and apply policies and procedures accurately.
• Certification such as Certified Professional Public Buyer (CPPB) or similar is desirable.