Administrative assistance Janitorial Services

Job Overview
Join our dynamic team as either an Administrative Assistance orJanitorial Services, where your organizational skills and proactive attitude will keep our operations running smoothly! This vital role combines administrative expertise with customer service excellence, ensuring seamless communication and efficient management of daily tasks. If you thrive in a fast-paced environment, enjoy multitasking, and are passionate about supporting a clean and organized workspace, this opportunity is perfect for you! You will be the backbone of our janitorial operations, providing essential clerical support and ensuring excellent service delivery.

Responsibilities

• Manage front desk duties, including greeting visitors and directing inquiries with professionalism and warmth
• Operate multi-line phone systems to handle incoming calls efficiently, providing accurate information or routing calls appropriately
• Maintain organized filing systems, data entry records, and ensure all documentation is accurate and up-to-date
• Schedule and coordinate janitorial services, including calendar management for cleaning crews and supply deliveries
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
• Support office management activities such as ordering supplies, managing inventory, and overseeing office equipment maintenance
• Provide exceptional customer support by addressing client questions promptly and courteously while maintaining excellent phone etiquette

Requirements

• Proven office experience with strong clerical skills including filing, data entry, proofreading, and document management
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for collaboration and communication
• Familiarity with QuickBooks or other bookkeeping software is a plus
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Strong communication skills; bilingual abilities are highly desirable to serve diverse client needs
• Previous experience in administrative roles such as dental or medical receptionist or personal assistant is advantageous
• Demonstrated time management skills with the ability to handle multiple responsibilities simultaneously
• Knowledge of office management practices, phone etiquette, and customer service principles

Join us to be part of a vibrant team dedicated to maintaining high standards of cleanliness while providing outstanding administrative support. Your enthusiasm and expertise will help foster a productive, welcoming environment for clients and staff alike!

Job Type: Temp-to-hire

Pay: $16.75 - $19.00 per hour

Expected hours: 25 – 40 per week

Benefits:

• Paid time off
• Professional development assistance

Work Location: In person