Administrative Assistant

Job Title: Administrative Assistant (Part-Time)
Location: Hinsdale, In-Office & Remote Hybrid
Schedule: Approximately 15–20 hours per week (3 hours/day in office + flexible remote hours)

Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in various administrative tasks. The ideal candidate will possess strong communication skills and a proactive approach to problem-solving. This role requires proficiency in office management and the ability to handle multiple tasks efficiently while providing exceptional customer service.

About Us

We are a warm and welcoming pediatric therapy clinic dedicated to supporting children and their families. Our team values creativity, compassion, and collaboration. We’re seeking an Administrative Assistant who is organized, tech-savvy, and excited to support both our clinical team and families.

Role Overview

The Administrative Assistant will play a key role in keeping our clinic running smoothly. This position requires a blend of in-office support (+/3-4 hours/day) and flexible work-from-home hours. The ideal candidate will be detail-oriented, an excellent communicator, and comfortable using digital tools to support both administrative and creative tasks.

Responsibilities

• Manage day-to-day administrative operations of the clinic.
• Cleaning, organizing, maintaining the public areas.
• Provide customer support by addressing client needs and resolving issues promptly.
• Collaborate with team members to ensure smooth office operations.
• Learn and manage our Electronic Medical Records (EMR) system for scheduling, billing, and documentation support.
• Organize and maintain digital files using Google Suite (Docs, Sheets, Drive, Calendar, Gmail, etc.).
• Create and update clinic communications, forms, and resources.
• Support marketing and outreach by creating graphics in Canva and managing social media content.
• Greet and support families during office hours, ensuring a welcoming environment.
• Assist with special projects and events as needed.

Qualifications

• Previous administrative experience (healthcare or therapy setting preferred, but not required).
• Strong organizational and time management skills.
• Proficiency with Google Suite.
• Familiarity with Canva and social media platforms.
• Comfortable learning new technology, including EMR systems.
• Friendly, professional, and able to communicate clearly with families and staff.
• Flexible, reliable, and able to work independently.
• Strong typing skills with attention to detail for data entry tasks.
• Demonstrated phone etiquette and customer service skills.
• Strong computer skills, including familiarity with Google Workspace.
• Previous office experience or clerical experience is preferred.
• Excellent organizational skills and time management abilities.
• Strong typing skills with attention to detail for data entry tasks.
• Demonstrated phone etiquette and customer service skills.
• Experience as a dental receptionist or medical receptionist is advantageous.
• Personal assistant experience will be considered an asset. If you are a motivated individual looking to contribute to a dynamic team environment while honing your administrative skills, we encourage you to apply for this exciting opportunity.

Benefits

• Flexible hybrid schedule.
• Supportive and collaborative work environment.
• Opportunity to make a positive impact on children and families.

Job Type: Part-time

Pay: $20.00 - $21.00 per hour

Expected hours: 10 – 20 per week

Benefits:

• Flexible schedule

Ability to Commute:

• Hinsdale, IL 60521 (Required)

Ability to Relocate:

• Hinsdale, IL 60521: Relocate before starting work (Required)

Work Location: Hybrid remote in Hinsdale, IL 60521