Administrative Assistant

Administrative Assistant

About DUGGAN BERTSCH:

DUGGAN BERTSCH is a full-service law firm that specializes in the needs of the Private Client. Our clients include ultra-high net worth and new wealth individuals (business owners, athletes, and entertainers). Our practice areas include trusts & estates, corporate, litigation, real estate, sports & entertainment, tax, healthcare and a stand-alone tax and accounting firm. We are a group of talented entrepreneurial legal professionals who care about culture and have a multi-state presence.

Job Summary:

The Administration Assistant plays a critical role in supporting the efficiency and effectiveness of our legal team. You will be responsible for a variety of administrative tasks related to case management, document preparation, client communication, and office operations.

Responsibilities:

Calendar tracking and scheduling of client meetings, depositions, hearings, and making travel arrangements.
Maintaining and organizing case files, both electronically and physically.
Manage client communication:
Scheduling client appointments and managing client inquiries.
Preparing and distributing meeting agendas and materials.
Drafting and sending client correspondence.
Maintaining positive and professional relationships with clients.
Provide administrative support to the legal team:
Processing invoices and managing billing tasks.
Booking travel and arranging logistics for attorney travel.
Maintaining a clean and organized office environment.
Assisting with special projects and initiatives.
Strong research and writing skills are essential.
Excellent organizational and time management skills are crucial.
The ability to work independently and prioritize multiple tasks effectively is necessary.
Strong communication and interpersonal skills, both written and verbal, are required.
Detail oriented and with a keen eye for accuracy is paramount.
Discretion and respect for client confidentiality are essential.
A positive and team-oriented attitude is valued.

Qualifications:

Excellent written and verbal communication skills.
Deadline and detail oriented.
Technology skills, Microsoft Office proficient.
Interpersonal skills.
Bachelor’s Degree is a must.
Strong attention to detail.

Benefits:

• Medical, Dental, and Vision insurance
• Immediate participation in 401(k) and 100% vested match after 1 year of service
• Company paid life and long-term disability insurance
• HSA, HRA and Flex Spending Account options
• Dynamic and diverse work environment
• Opportunities for professional growth and development.
• Paid holidays and 15 PTO days annually

Salary:
The salary range for this position is $45,000-$50,000

This position can be based in one of our following locations:

• Chicago, IL
• Des Moines, IA
• Omaha, NE

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