Administrative Assistant

Are you ready to be at the heart of innovation, supporting visionary leaders who are shaping the future of artificial intelligence? Join a dynamic and fast-moving project within a leading technology company, where your administrative expertise will directly contribute to the rapid enhancement of a groundbreaking AI product. This is a unique opportunity to immerse yourself in a transformative moment in technology, offering significant potential for personal and professional growth within a newly formed, impactful organization.

As a vital administrative professional, you will be instrumental in ensuring the smooth operation and efficiency of a high-performing team. You’ll manage complex schedules, orchestrate impactful events, and provide essential administrative support to key technical leaders, allowing them to focus on delivering cutting-edge solutions. Your contributions will directly enable the team to maintain its fast-paced shipping cadence and achieve ambitious goals.

Key Responsibilities

• Manage complex calendars and scheduling for two technical leaders, ensuring optimal time utilization.
• Plan, coordinate, and execute a variety of events, including team dinners and recurring team gatherings.
• Coordinate domestic travel arrangements, typically 1-2 times per month.
• Process business expenses accurately and efficiently.
• Manage the procurement of goods and services, including office supplies and equipment, and oversee vendor relationships.
• Provide comprehensive general office support and serve as a primary contact for the department/group.
• Undertake special projects as assigned, contributing to broader team initiatives.
• Support a dynamic team of approximately 65 individuals, fostering a productive environment.
  
  

Must-Have Skills

• 2-4 years of overall administrative experience in a fast-paced environment.
• Minimum 2 years of experience working within the technology industry.
• Minimum 2 years of experience in complex calendar management and scheduling.
• Minimum 2 years of experience utilizing modern communication and collaboration platforms.
• Minimum 2 years of proficiency with office productivity suites.
• Proficiency in standard Excel functions.
• Proven experience in event planning and coordination.
  
  

Nice-to-Have Skills

• A background in roles with similar administrative demands.
• Experience gained within a comparable industry setting.
• Demonstrated stable career trajectory, indicating reliability and commitment.
  
  

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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Client Description

Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, diverse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change. Wherever your passion lies and wherever your career is headed—you’ll play a role in projects that touch billions of lives. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally. Be part of something that truly matters.

Why work with AQUENT? Check out our awesome benefits: https://aquent.com/talent/talent-benefits

Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.