Administrative Assistant

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Undertake a range of established standardised office routines and activities under limited direction and guidance. Includes data entry, filing and retrieving, photocopying and typing
• Extract and manipulate data and information from computerised systems and prepares administrative or technical reports for senior colleagues
• Prepare and produce standard letters and internal documents in response to routine requests. Draft external correspondence for review and signature by supervisor
• Exchange information and/or provide clarification on routine issues by telephone or in person, acting as a contact point for internal client enquiries
• Responsible, in some instances, for delivering accountable documents to external clients ensuring appropriate acknowledgements of receipt are obtained
• Check invoices for correctness as to service provided and pass to supervisor for approval
• Identify and report on problems or discrepancies and make suggestions for improvement Compliance in accordance with HSE Standard

Qualifications

• Diploma in Administration Management, or equivalent
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite