Administrative Assistant

This role assists the Deputy Manager in ensuring smooth day-to-day operations by handling routine administrative duties, preparing documentation, supporting payment and expense settlements. To provide administrative support to the Administration Department.

Major Accountabilities:

Office Administration :

• Handle correspondence, filing (digital/physical), scheduling, and document preparation
• Manage office supplies, coordinating approvals
• Updating and monitoring contracts renewal dates
  
  

Administrative Documentation & Invoice Handling :

• Invoice Handling- Prepare and organize vendor-related documents (e.g., invoices, POs, delivery notes)
• Translate and upload invoices to the company system
• File all related documents for reference and audit
  
  

HR & Staff administrative Support:

• Maintain employee records and leave tracking
• Support HR in relevant processes (such as training, seminars etc)
• Respond to employee inquiries regarding general HR matters
  
  

Requirements

• Any other administrative matters may be assigned by the Deputy Manager.
• Education: Bachelor's degree (preferred in Business Administration, Management, or a related field)
• Work Experience: Minimum 3-5 years of experience in an administrative assistant or related role
  
  

Special Skills:

• Fluency in both Arabic and English
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong communication and interpersonal skills
• Ability to multitask and prioritize effectively
• High attention to detail and confidentiality
• Knowledge of basic accounting/expense settlement procedures (preferred)