Administrative Assistant

The Administrative Assistant provides comprehensive support to the Senior Vice President of Sales and plays a key role in ensuring smooth daily operations across the campus and affiliated branch locations. This position requires a proactive, detail-oriented individual with strong organizational and communication skills.

At UHM, we understand diversity comes in many different forms. It’s our commitment to improve inclusion in the workplace through programs and policies that establish a positive and inclusive environment where every Partner, regardless of their background, can grow and excel. We value diversity, educate on equity, and create inclusive partner opportunities to ensure that you know #UBelongAtUHM!

DUTIES & RESPONSIBILITIES

• Provide direct administrative support to the Senior Vice President of Sales across a variety of tasks and projects
• Serve as the first point of contact at the front desk by welcoming visitors, answering incoming calls, and managing general inquiries
• Perform general clerical duties including photocopying, faxing, filing, and document collation
• Coordinate logistics for training and recruiting meetings, including preparation of materials, room reservations, and catering arrangements
• Oversee campus administrative needs such as maintaining kitchen supplies and ensuring office spaces are orderly and well-stocked
• Manage supply ordering for the main campus and all branch locations within the group
• Design and implement employee appreciation initiatives to foster a positive workplace culture
• Assist with onboarding processes for new hires within the Administration Department
• Provide administrative support to all offices within the group as needed
• Assist in coordinating communications and logistics with external vendors
• Perform other duties and special projects as assigned

EDUCATION & EXPERIENCE

• High school diploma or equivalent
• 1+ years of relevant experience and/or training, or equivalent combination of education and experience

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with this job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed.

This employer participates in E-Verify. If hired, the employer will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Union Home Mortgage Corp. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.