Administrative assistant

We are seeking a highly organized and efficient Administrative Assistant to join our team in Jeddah Saudi Arabia. As an Administrative Assistant you will play a crucial role in supporting our organizations daily operations and ensuring smooth workflow across departments. This position requires a detailoriented individual with excellent communication skills and the ability to handle multiple tasks simultaneously.

• Provide administrative support to various departments and executives including calendar management meeting coordination and travel arrangements
• Prepare and edit correspondence reports and presentations using Microsoft Office Suite
• Manage incoming phone calls emails and visitors directing them to appropriate personnel
• Organize and maintain filing systems both digital and physical ensuring easy access to important documents
• Coordinate and schedule meetings conferences and other events including preparation of agendas and meeting materials
• Assist with expense reports and budget tracking
• Handle confidential information with discretion and professionalism
• Collaborate with team members to streamline administrative processes and improve efficiency
• Support special projects and perform additional tasks as assigned

Qualifications

• Bachelors degree in Business Administration or related field preferred
• Minimum of three years of experience in an administrative or similar role preferably in a fastpaced corporate environment
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint)
• Excellent organizational and time management skills with the ability to multitask and prioritize effectively
• Strong attention to detail and accuracy in all aspects of work
• Exceptional written and verbal communication skills
• Demonstrated ability to maintain confidentiality and exercise discretion
• Excellent interpersonal skills with the ability to interact professionally with individuals at all levels of the organization
• Problemsolving skills and ability to take initiative in a dynamic work environment
• Flexibility and adaptability to changing priorities and deadlines
• Proficiency in English; knowledge of Arabic is a plus

Remote Work: No

Employment Type: Fulltime