Administrative Assistant

Teach One to Lead One (T1L1) is a nonprofit organization dedicated to building people connections that will enable the mentoring of youth to lead them to succeed in life. We empower our participants through education, leadership training, and community service initiatives. Join us in making a lasting impact in communities across the nation.

POSITION: Administrative Assistant

REPORTS TO: Chief Executive Officer (CEO)

PURPOSE OF POSITION:

● Provides administrative support that allows the CEO to focus on high-level

leadership and strategic priorities.

● Supports the CEO in managing communications with staff, board

members, partners, and donors to strengthen fundraising and investor

relations.

● Coordinates communication with internal and external stakeholders,

maintaining professionalism and alignment with T1L1’s culture of

excellence and celebration.

● Assists in planning, organizing, and executing fundraising initiatives,

events, and investor relations activities.

● Maintains organized records, correspondence, and scheduling to keep the

CEO’s priorities aligned with fundraising goals and organizational

objectives.

QUALIFICATION REQUIREMENTS:

FUNCTIONS AND ACCOUNTABILITIES:

I. Administrative Support

• Provides administrative support to the CEO.
• Coordinates domestic and international travel arrangements for the

CEO and other executives.

• Serves as the primary point of contact between the CEO and

internal staff.

• Organizes and prioritizes information, correspondence, and

contacts for the CEO’s review and follow-up.

• Manages time-sensitive and highly confidential information with

discretion and professionalism.

Celebrate Life International CLI Confidential

• Prepares correspondence, reports, and presentations on behalf of

the CEO.

• Manages the creation of investor communications, including letters,

memos, charts, and tables, on a regular schedule.

• Manages the CEO’s calendar, coordinating meetings,

appointments, and scheduling priorities.

• Recruits and supervises volunteers to enhance the efficiency and

impact of this role.

• Processes expense reports for the CEO.
• Completes additional projects and assignments as directed by the

CEO.

II. Investor Acquisition & Nurturing Coordination

• Serves as a liaison between the CEO and external

contacts/supporters to assist in recruiting and nurturing.

• Monitors and records all investor communications in the investor

management database (Keap) in a timely and accurate manner.

• Handles financial transactions and investment documentation

received by the CEO promptly and with confidentiality.

• Communicates with investors to coordinate logistics and provide

updates related to company activities and initiatives.

• Completes additional projects and assignments as directed by the

CEO.

III. Board of Directors Logistics

• Coordinates logistics for weekly, quarterly, and off-site meetings.
• Prepares and distributes meeting materials for the Board of

Directors, Executive Team, and staff.

• Assists the CEO in managing the process of recruiting and

onboarding potential board members.

• Completes additional special projects and assignments as directed

by the CEO.

IV. Event Planning & Logistics

• Works independently in a fast-paced environment to coordinate all

aspects of company-sponsored conferences, retreats, and

fundraisers led by the CEO.

• Serves as project manager for conferences, retreats, and

fundraising events initiated or directed by the CEO.

• Oversees logistics for events, including venue selection, catering

arrangements, and vendor coordination.

• Completes additional projects and assignments as directed by the

CEO.

QUALIFICATION REQUIREMENTS:

▪ Bachelor’s degree or equivalent combination of education and experience.

▪ Demonstrated administrative support experience, preferably in a nonprofit

or executive-level setting.

▪ Exceptional verbal and written communication skills, with the ability to

handle sensitive and confidential information with discretion.

▪ Strong interpersonal skills with demonstrated poise, tact, and

professionalism in all interactions.

▪ Highly organized, detail-oriented, and skilled at managing multiple

priorities in a deadline-driven environment.

▪ Proactive self-starter who anticipates the needs of the CEO and provides

timely, accurate information.

▪ Proficient in Google Workspace and Microsoft Office Suite; skilled in

Canva and other digital tools for creating visual reports and presentations.

▪ Capable of translating data into clear, visually engaging reports and

materials.

▪ Strong follow-through, time management, and prioritization skills.

WORKING CONDITIONS AND EXPECTATIONS:

▪ Office environment.

▪ Minimal out-of-town travel

▪ Some after-hours support required

▪ Wide degree of creativity and latitude expected

Job Type: Full-time

Pay: $40,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Life insurance
• Paid time off

Application Question(s):

• Are you willing to undergo a background check, in accordance with local law/regulations?
• Are you will to take a drug test, in accordance with local law/regulations?
• Are you a Christ follower?
• Are you able and willing to travel for occasional meetings or events?
• Are you willing to accept the salary offered?
• Do you have a Bachelor's degree or equivalent work experience?

Experience:

• Executive administrative support: 2 years (Preferred)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Kennesaw, GA 30144 (Required)

Work Location: In person