Commercial Administrator

• Assist in drafting, reviewing, and managing contracts, purchase agreements, and service level agreements with suppliers, subcontractors, and clients.
• Maintain an organized filing system for all commercial documents, ensuring compliance with company policies and legal requirements.
• Track contract timelines, renewals, and expirations, ensuring timely actions are taken.
• Support the preparation and processing of invoices, purchase orders, and payment requests.
• Assist in budget monitoring and cost control for landscaping projects, ensuring expenses align with allocated budgets.
• Reconcile financial records with project expenditures and assist in financial reporting.
• Coordinate with suppliers and subcontractors to obtain quotations, compare pricing, and negotiate terms.
• Monitor supplier performance and ensure timely delivery of materials and services.
• Maintain an updated database of preferred suppliers and subcontractors.
• Assist in tracking project progress, ensuring adherence to contract terms and budget constraints.
• Liaise with project managers, site supervisors, and finance teams to facilitate smooth operations.
• Provide administrative support in preparing reports, meeting minutes, and project documentation.
• Ensure adherence to company policies, industry regulations, and contract requirements.
• Support internal audits and compliance checks for financial and contractual obligations.
• Identify potential risks in contracts and procurement processes and escalate issues as needed.
• Act as a point of contact for clients, suppliers, and internal teams regarding commercial matters.
• Prepare and distribute commercial correspondence, reports, and contract summaries.
• Facilitate effective communication between finance, procurement, and operational teams.

Qualifications:

• Bachelor’s Degree in Business Administration, Finance, Accounting or a related field.
• 2–5 years of experience in a commercial, administrative, or financial role, preferably within the landscaping, construction, or related industries.
• Understanding of contract terms, renewals, and compliance.
• Ability to source, negotiate, and manage supplier relationships.
• Knowledge of invoicing, budgeting, cost control, and financial reporting.
• Ability to track project progress and ensure adherence to commercial agreements.
• Experience with Microsoft Office (Excel, Word, Outlook, PowerPoint) and ERP systems related to procurement and finance.
• Familiarity with landscaping, construction, or facilities management industry standards and regulations.

Job Type: Full-time

Education:

• Bachelor's (Preferred)

Experience:

• commercial: 2 years (Preferred)