Administrative Assistant

Join Our Mission

Are you passionate about helping young people succeed? Join I WILL GRADUATE, a leading youth empowerment organization dedicated to inspiring and supporting students. We are seeking a proactive self-starter who is organized, detail-oriented, and excited to contribute to a mission-driven team.

About the Role

The Administrative Assistant plays a key role in supporting the I WILL GRADUATE Youth Development Program by ensuring smooth daily office operations, professional communication, and efficient administrative processes. This position is ideal for a recent graduate who thrives in a fast-paced environment and enjoys providing high-level support to staff, managers, and clients. The role also includes support with social media content creation to help strengthen program visibility.

What You’ll Do

• Support the planning and execution of events, workshops, and special projects.
• Schedule and coordinate meetings, appointments, and maintain calendars.
• Perform general administrative tasks including filing, organizing documents, inventory management, and report preparation.
• Draft, edit, and proofread emails, letters, and other professional documents.
• Use Microsoft Office and Google Suite to create presentations, reports, spreadsheets, and forms.
• Transcribe meeting minutes and assist with documentation needs.
• Provide excellent customer service to staff, students, partners, and visitors.
• Assist with basic social media content creation (posts, captions, simple graphics).
• Take initiative as a self-starter by anticipating needs and offering timely solutions.
• Perform other administrative tasks as needed to support organizational goals.

What You Bring

• Bachelor’s Degree in Administration or Management preferred.
• At least 1–2 years of administrative or office experience (including internship experience)
• Experience with social media content creation (basic posting, captions, Canva preferred).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Forms).
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities; able to manage multiple tasks at once.
• High attention to detail and accuracy.
• Strong problem-solving skills and adaptability in a dynamic, fast-paced environment.
• Friendly, professional, customer-service–oriented demeanor.
• Ability to work independently with confidentiality, discretion, and initiative.
• Bilingual (Spanish/English) a plus.

Benefits

• Paid time off (vacation, sick days, personal days, holidays)
• Professional development and training opportunities
• Opportunities for growth and advancement
• Flexible work hours (if applicable)
• Team-building events and staff appreciation activities
• Employee recognition programs
• Access to community events and partnerships
• Supportive, mission-driven work environment

About Us

The I WILL GRADUATE Youth Development Program has served students, parents, and educators in more than 300 schools and community programs across New York City. We inspire young people to take responsibility for their futures through our mantra, “I WILL GRADUATE.”

We connect youth and families to resources, opportunities, and support systems that help them overcome challenges and achieve success. Our programs empower youth, families, and communities by providing the tools needed to set goals, build confidence, and reach their full potential.

Additional Hiring Requirement

As part of the hiring process, final candidates are required to complete a 1–3 day in-person evaluation period, during which they will work onsite and complete assigned administrative tasks. Compensation for the evaluation period will be provided at the equivalent hourly rate.

AA/Equal Opportunity Employer

Job Types: Full-time, Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person