Administrative Assistant

A New York-based hedge fund is seeking an Administrative Assistant to support an investment team. This is an exciting opportunity to work alongside a high-performing group in a fast-paced environment. Must have at least 3 years of financial services experience.

Salary: 90-130K base plus bonus

Hours: 7:30 am - 5:30 pm

Schedule: Fully onsite

Responsibilities

• Support the equity research team in a dynamic hedge fund environment, ensuring efficient administrative operations.
• Opportunity to work with a leading financial services organization, contributing to its growth and success.
• Enhance your administrative expertise while gaining exposure to financial services operations.
• Utilize your organizational skills to manage schedules, meetings, and communications effectively.
• Contribute to the team's success by ensuring seamless administrative support.
• Coordinate schedules, meetings, and travel arrangements for the equity research team.
• Manage communications, including emails, calls, and correspondence, in a timely manner.
• Prepare and organize documents, reports, and presentations for team use.
• Assist in maintaining accurate records and databases relevant to team operations.
• Provide logistical support for onsite and offsite meetings and events.
• Ensure compliance with organizational policies and procedures in administrative tasks.
• Act as a point of contact for internal and external stakeholders.

Requirements

• Bachelor of Arts (BA) degree required, preferably in a relevant field.
• Minimum of 3 years of administrative experience, ideally within financial services.
• Strong organizational and time management skills to handle multiple priorities.
• Proficiency in Microsoft Office Suite and other relevant software tools.
• Excellent communication skills, both written and verbal, for effective interaction.
• Detail-oriented approach to ensure accuracy and efficiency in administrative tasks.