Administrative Assistant

Job description

Key Responsibilities of an Office Manager / Administrative Assistant

• Manage the manager's daily schedule, appointments, and meetings.
• Arrange travel bookings: flights, hotels, itineraries.
• Handle incoming calls, emails, and welcome visitors.
• Prepare reports, presentations, and official documents.
• Organize paper and digital files for easy access.
• Follow up on daily administrative tasks and ensure completion.
• Coordinate meetings: agendas, room setup, minutes.
• Handle basic financial tasks like petty cash and office purchases.
• Communicate with other departments to ensure smooth workflow.
• Manage priorities, urgent tasks, and resolve issues promptly.

Skills

2. Skills and Requirements

Personal Skills

• Strong verbal and written communication.
• Excellent time management and multitasking.
• High level of confidentiality and professionalism.
• Problem-solving and quick decision-making.
• Proactive and able to work independently.

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong report-writing and document preparation skills.
• Good command of English (depends on company needs).
• Basic knowledge of office management and filing systems.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related fields.
• Previous experience (2-5 years), depending on job level.
• Professional presence and customer service skills.