Administrative Assistant / Secretary

Position Overview

Euro Group Engineering Consultancy in Riyadh is seeking a professional, detail‑oriented Administrative Assistant / Secretary to support our team working on the operation and maintenance of municipal assets in Riyadh for the Riyadh Amanah. The ideal candidate will have strong administrative capabilities and solid experience handling municipal procedures, documentation, and coordination with local government authorities.

Key Responsibilities

Correspondence & Documentation

• Prepare, format, and edit official letters, memos, and reports in Arabic and English, especially correspondence with Riyadh Amanah and municipal departments related to O&M contracts.
• Create and update PowerPoint presentations for project progress meetings, Amanah reviews, and internal briefings.
• Organize, maintain, and update physical and electronic archiving systems for all O&M project documents: contracts, work orders, permits, completion reports, approvals, inspections, and correspondence.
• Maintain logs and registers for all correspondence, submittals, and O&M documentation.

Follow‑Up & Coordination

• Track and follow up on submissions, approvals, renewals, and routine procedures related to municipal assets O&M (facilities, infrastructure, public spaces, and related services).
• Handle incoming and outgoing mail, emails, and calls with Amanah officials, contractors, and internal teams; ensure proper registration and distribution.
• Coordinate appointments, meetings, and schedules with Riyadh Amanah representatives, municipal inspectors, and project staff.
• Liaise with Riyadh Amanah and other relevant municipal entities to complete administrative procedures, obtain signatures/stamps, and follow up on project‑related matters.

Confidentiality & Support

• Ensure confidentiality and proper handling of company, project, and municipal documents.
• Perform other administrative and secretarial duties to support the O&M project as assigned.

Requirements

• Experience: Minimum 5 years of administrative/secretarial experience with Saudi government entities, preferably municipalities or Amanah.
• Experience in an engineering consultancy or in operation and maintenance / infrastructure / municipal services projects is a strong advantage.
• Good knowledge of municipal procedures, documentation, and platforms used by Riyadh Amanah.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Excellent written and verbal communication skills in Arabic; good command of English preferred.
• Strong organizational skills, accuracy, and attention to detail.
• Ability to handle multiple tasks, work under pressure, and meet deadlines.
• Professional appearance, strong sense of responsibility, and high level of discretion.

Job Type: Contract
Contract length: 36 months