Administrative Assistant

If you are interested in a long and rewarding career, then Decima is where you belong. At Decima, you will be able to explore incredible growth and professional development opportunities.

We are looking for a motivated and skilled Administrative Assistant to join our team. We seek dedicated individuals who are passionate about innovation and can effectively multitask in a fast-paced environment. Our goal is to support your growth and help you pursue what inspires you, so we can create a significant impact together. This role requires strong interpersonal, communication, and organizational skills, as well as the ability to work independently. The ideal candidate must be able to manage multiple tasks simultaneously and coordinate efforts across different regions.

You will perform a wide variety of administrative and support services. You will be accountable for processing invoices, scheduling meetings, maintaining meeting minutes, and maintaining calendars and travel itineraries. You will also assist the team with the maintenance of databases and the tracking and preparation of reports, budgets, and financials. Your strong organizational skills and ability to communicate with staff at all levels, both orally and in writing, will help us meet our clients' objectives.

RESPONSIBILITIES

• Facilitate, schedule, and arrange project meetings while maintaining accurate meeting minutes and action items
• Coordinate the processing of invoices and manage travel itineraries
• Manage the calendars for the management team
• Manage office expenses, supplies, and maintenance
• Efficiently archive various types of documents
• Oversee assigned work from start to completion, ensuring timely and effective delivery of all tasks
• Assist in preparing reports and PowerPoint presentations for management that detail progress, findings, and recommendations
• Perform other related duties as required and assigned

QUALIFICATIONS

Required Qualifications

• Bachelor's degree or equivalent from a reputable university
• 5+ years of administrative experience
• Fluency in written and spoken English
• Advanced computer skills in MS Office Suite: Word, Excel, Outlook, PowerPoint, and Teams
• Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, problem assessment and problem-solving, attention to detail, and teamwork
• Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and suppliers
• Experience in developing various types of reports, targeting different audiences
• Experience in client-facing positions

Preferred Qualifications

• Experience within an engineering, construction, or related organization is highly preferred
• Experience working with executives, as well as government and public officials

POSITION DETAILS

• Position: Administrative Assistant
• Location (Office-based): Heliopolis, Cairo
• Position Classification: Salary-based full-time hours

PRODUCTIVITY TOOLS

• Microsoft Office
• Microsoft 365