Administrative Assistant

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

We are seeking a highly organized and proactive Administrative Assistant to support daily office operations and ensure the smooth functioning of administrative workflows. The ideal candidate will be detail-oriented, professional, and capable of managing multiple tasks efficiently in a fast-paced environment.

Job Responsibilities

Administrative Support

• Manage daily office activities, including scheduling, correspondence, and documentation.
• Maintain and update filing systems (physical and digital).
• Handle incoming and outgoing communication (emails, phone calls, letters).
• Prepare and format reports, memos, and presentations.

Office Management

• Coordinate meetings, events, and travel arrangements for staff.
• Maintain office supplies inventory and place orders when necessary.
• Support the onboarding process for new employees (document collection, workspace preparation).
• Ensure compliance with company policies and Saudi labor/administrative requirements.

Coordination & Communication

• Act as the point of contact between internal teams, management, and external stakeholders.
• Assist in organizing departmental schedules, calendars, and appointments.
• Support HR and Finance departments with basic administrative tasks when needed.

Document Control

• Maintain confidentiality of sensitive information.
• Prepare, review, and distribute internal documents.
• Ensure proper archiving of records in accordance with company standards.

Education

• Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.

Experience

• 1–3 years of experience in administrative or office support roles (experience in Saudi Arabia is a plus).

Skills

• Excellent written and verbal communication skills in English; Arabic proficiency is an advantage.
• Strong organizational and time‑management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work with minimal supervision.
• Professional demeanor with strong interpersonal skills.

Benefits

• Comprehensive medical insurance for self, spouse, and school-age children.
• Life assurance.
• 25 days annual leave plus KSA public holidays and Christmas Day.
• Flexible work environment (remote work subject to local regulations and company approval).
• Housing and transportation allowance in line with local practice.

Work Authorization

Applicants must be eligible to work in Saudi Arabia. Visa sponsorship may be available for the right candidate.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

Privacy

By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and consent to the collection, processing, use, and storage of your personal information as described therein.

Diversity Statement

We are committed to creating an inclusive workplace and welcome applications from qualified candidates in accordance with local laws and regulations.

Please explore what we’re all about at http://www.jsheld.com.

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