Administrative Assistant

Job Summary

The Administrative Assistant supports the efficient daily operations of a University department, program, or cultural center by coordinating administrative processes, managing information flow, and providing frontline support to students, staff, and visitors.

Key Responsibilities

• Provide administrative support to full-time staff and professional teams within the department, program, or cultural center.

• Manage calendars for staff and center operations, including scheduling meetings and events.

• Coordinate travel arrangements and related documentation for staff and guests.

• Serve as the primary point of contact for the cultural center, overseeing front-desk operations and responding to in-person, phone, and email inquiries.

• Manage the center’s main email inbox and handle internal and external correspondence.

• Maintain staff, center, and event calendars to ensure accurate and timely communication.

• Plan and coordinate logistics for programs and major events, including space reservations, catering, equipment rentals, permits, vendor documentation, and travel and lodging arrangements.

• Prepare agendas, flyers, and digital promotional materials to support center programs and initiatives.

• Maintain and update websites, databases, mailing lists, and social media platforms.

• Assist with the preparation of reports and other documentation to support operations and assessment.

• Serve as building deputy by overseeing facility-related needs, ensuring accurate signage, and coordinating services with campus facilities in alignment with university policies.

• Liaise with the business office and procurement to manage purchasing, track and reconcile operational and grant-related expenses, and advise staff on financial policies and procedures.

• Collect, manage, and analyze visitation and engagement data to inform outreach, programming, and reporting.
  

About Us

When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we’ve been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation.

What We're Looking For

Education and Experience:

• High school diploma/GED
Two (2) years of experience in a clerical or administrative support role

Qualified candidates will need:

Skills:

Additional Information:

• Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/employeebenefits/benefits_enrollment/summaries.php
• Purdue will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Non-Exempt (Eligible For Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan

Who We Are

Career Stream

Compensation Information:

Administrative and Operational Support 2

Pay Band: S040

Job Code # 20002330

EOE

Purdue University is an EO/EA University