Administrative Assistant

Contract: 12 months (renewable and extendable)

Employment: Outsourced through Manpower

Job Purpose:

We are seeking an experienced and proactive Administrative Assistant to provide comprehensive support to 2-3 leadership team members. The role requires exceptional organizational skills, professionalism, and the ability to handle sensitive information with discretion.

Key Responsibilities:

Executive Support:

• Provide day-to-day administrative support to assigned leadership members, including managing schedules, coordinating meetings, and preparing agendas.
• Act as a liaison between leadership and internal/external stakeholders, ensuring clear and timely communication.
• Handle confidential and time-sensitive materials and information appropriately.
• Coordinate projects in terms of timelines, updates, communication and documentation

Calendar and Travel Management:

• Coordinate complex calendars, ensuring efficient scheduling across time zones.
• Arrange and manage travel plans, accommodations, and itineraries for leadership team members.

Document Management:

• Prepare, edit, and distribute correspondence, reports, presentations, and other documents.
• Maintain organized records, filing systems, and shared documents to ensure accessibility.

Meeting Coordination:

• Plan and coordinate meetings, including booking rooms, setting up conference calls, and preparing required materials.
• Take minutes during meetings and follow up on action items as needed.

Office Operations Support:

• Manage office supplies and liaise with vendors as required.
• Support event planning and logistics for team functions, training sessions, and workshops.

Qualifications:

• Nationality: Saudi local.
• Experience: 5-6 years of experience in administrative roles
• Proven experience supporting multiple leadership members is highly preferred.
• Education: Diploma or Bachelor’s degree in Business Administration or a related field is preferred.
• Project management/coordination exposure or experience will be a plus

Skills:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills in Arabic and English, both written and verbal.
• Highly organized with the ability to manage multiple tasks and priorities.
• Strong problem-solving skills and attention to detail.
• Professional demeanor and ability to maintain confidentiality.