Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! You will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant team dedicated to excellence.

Duties

• Maintain organized filing systems, both physical and digital, including data entry, document proofreading, and record keeping.
• Utilize Microsoft Office Suite and Google Workspace tools for document creation, spreadsheets, presentations, and correspondence.
• Schedule appointments, coordinate calendar management for executives or team members, and organize meetings or events.
• Perform clerical tasks such as photocopying, faxing, mailing, and assisting with bookkeeping using QuickBooks or similar software.
• Provide excellent customer service by supporting clients or patients in person or via phone while maintaining professional demeanor and phone etiquette.

Skills

• Proven experience in office management or administrative support roles with strong organizational skills.
• Proficiency in computer literacy including Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry.
• Familiarity with multi-line phone systems and front desk operations to ensure seamless communication flow.
• Bilingual abilities are highly valued to assist diverse client needs effectively.
• Experience with clerical tasks such as filing, proofreading, calendar management, and record keeping.
• Knowledge of bookkeeping practices using QuickBooks or similar accounting software.
• Excellent time management skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Strong customer service orientation combined with professional phone etiquette and interpersonal skills.

Pay: From $42,000.00 per year

Benefits:

• 401(k)
• Paid time off

Work Location: In person