Administrative Assistant

About DOP Engineering:

DOP Engineering is a leading integrated, delegate engineering firm proudly serving the greater Fort Lauderdale and South Florida area. With a strong commitment to excellence, we specialize in a range of services, including structural engineering, inspections, and various types of engineering design. Certified in Florida and 14 other states, we are dedicated to delivering innovative, high-quality solutions to meet the diverse needs of our clients.

Join our team and contribute to the success of a firm that values professionalism, integrity, and the pursuit of engineering excellence.

We are currently looking for an Administrative Assistant to join our team. The Administrative Assistant will be responsible for managing front-desk operations and providing essential support to ensure smooth daily operations. This role requires professionalism, strong organizational skills, and a customer-focused attitude.

Responsibilities:

• Ensure timely delivery of final documents to clients, including overseeing project printing and coordinating deliveries (USPS)
• Assist the business development team with quotes and opportunity management as required
• Maintain inventory of office supplies and oversee ordering and restocking
• Work with the General Manager to ensure office equipment is well-maintained and arrange for repairs when necessary
• Draft and send professional emails to clients, ensuring clear and effective communication.
• Oversee office procedures, including managing correspondence and maintaining an organized filing system
• Ensure the office is compliant with local regulations, including managing insurance, tax certifications, and audits.
• Follow and enforce company guidelines, procedures, and best practices for consistent operations.
• Answer incoming calls, screen as needed, and route calls to the appropriate department or contact.
• Maintain close communication with the Office Administrator and support with any assigned tasks.
• Keep office branding materials up to date, including printed collateral and signage.
• Manage break room supplies inventory (coffee, cups, chocolate, napkins, and related items), ensuring timely restocking.
• Classify financial transactions and monitor accounts, including open balances and A/R reports.

Qualifications

• Strong Phone Etiquette and Receptionist Duties experience
• Proficiency in performing Clerical Skills such as data entry, scheduling, and organizing documents
• Excellent Communication skills, both verbal and written
• A customer-focused mindset with exceptional Customer Service skills
• Multitasking abilities and attention to detail
• Proficiency in basic office software (e.g., MS Office Suite) is preferred
• High school diploma or equivalent required; additional training or certification is a plus
• 2–3 years in administrative support and accounting/bookkeeping

If you are passionate about engineering excellence and want to be part of a company that values integrity, innovation, and teamwork, we want to hear from you!

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Tamarac, FL 33309 (Required)

Ability to Relocate:

• Tamarac, FL 33309: Relocate before starting work (Required)

Work Location: Hybrid remote in Tamarac, FL 33309