Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant reporting to the CEO of Gibson Oncology! This important role involves providing exceptional administrative support to the CEO and members of the executive team. The candidate should be, including but not limited to, proficient in Microsoft suite of software, taking accurate notes from board meetings, coordinating all asspects of travel plans for CEO and executive members . The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. If you like being part of a company that is dedicated to the discovery and development of potential lifesaving therapeutics for cancer patients in a dynamic industry, this opportunity might be perfect for you.

Duties

• Maintain organized filing systems, both physical and digital, including data entry and document proofreading
• Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings
• Utilize computer skills across Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace to prepare reports, correspondence, and presentations, as well as be proficient in cloud databases like the Dropbox and the Box.
• Assist with bookkeeping tasks using QuickBooks to track expenses and invoices
• Provide customer support by responding promptly to inquiries and ensuring excellent service standards

Requirements

• Proven office experience with strong clerical skills and organizational abilities
• Proficiency in computer literacy, including Microsoft Office Suite, Google Workspace, and data entry tools
• Excellent typing speed and accuracy for efficient document processing
• Knowledge of office management practices, phone systems, and time management techniques
• Strong interpersonal skills with the ability to handle customer interactions in person or by phone professionally
• Personal assistant experience or familiarity with calendar management enhances candidacy
• Attention to detail for proofreading documents and maintaining accurate records

This paid position offers an exciting opportunity to grow your career in a supportive environment focused in the biotechnology and pharmaceutical industry.

Pay: $23.05 - $35.00 per hour

Benefits:

• Flexible schedule

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 2 years (Required)

Work Location: Remote