Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to support daily real estate operations. The ideal candidate must be familiar with Dubai property portals such as Property Finder and Bayut, and capable of handling documentation, listings, client coordination, and office administration efficiently.

• Upload and manage listings on Property Finder and Bayut
• Verify listings (Trakheesi / DLD requirements)
• Ensure accurate property descriptions, pricing, and images
• Refresh and update listings regularly
• Monitor listing performance and lead flow

Documentation & Filing

• Maintain organized physical and digital filing systems
• Prepare and file Form A, Form B, Form I (RERA forms)
• Manage tenancy contracts, MOU, and NOC documents
• Maintain key logs and property handover records
• Issue acknowledgment receipts

Accounting & Invoicing

• Prepare VAT invoices as per UAE regulations
• Maintain commission records
• Track payments and receipts
• Maintain Excel sheets for transactions
• Coordinate with accounts for VAT filing support

Data & Excel Management

• Maintain updated property inventory sheets
• Track leads and client databases
• Update availability status
• Prepare weekly sales & rental reports
• Maintain landlord and buyer records

Client & Lead Management

• Respond to WhatsApp inquiries professionally
• Manage incoming calls and email responses
• Assign leads to agents
• Follow up with clients for viewings and documentation
• Schedule property viewings

Office & Property Coordination

• Maintain key log register
• Track property maintenance requests
• Coordinate with landlords and tenants
• Arrange property access for viewings
• Maintain property handover checklist

Required Skills

• Experience in Dubai real estate administration
• Knowledge of Property Finder & Bayut systems
• Familiar with RERA procedures & Trakheesi permits
• Strong Excel skills
• Organized and detail-oriented
• Professional communication (English required)
• Ability to handle multiple tasks

Preferred Qualifications

• Previous real estate brokerage experience
• Knowledge of Dubai Land Department (DLD) processes
• Understanding of VAT in UAE real estate

Job Type: Full-time

Pay: AED3,500.00 - AED5,000.00 per month

Experience:

• Real Estate: 1 year (Preferred)